Administrative Assistant

Description

Employment Status: Part-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Monday – Thursday 10 am – 3pm / 20 hours per week

Reports to: Pastor

Summary

The Administrative Assistant fulfills the mission of three (3) parish's, Sacred Heart of Mary Rock Springs , Leakey Mission and Camp Hood – St. Mary Magdalen by ensuring effective and efficient administration. The primary purpose and objective are to carry out the office duties required by the Pastor with the professionalism and efficiency necessary to respond to parish needs and the mission of the office.

Position Responsibilities

• Maintain parish calendar, schedule appointments, special events, and meetings.
• Participate in parish staff meetings and Archdiocesan workshops/trainings.
• Ability to establish and maintain effective working relationships.
• Exceptional communication and collaboration skills.
• Strong organizational and time management skills.
• Assists other office personnel in completing duties as needed.
• Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors and other related duties as assigned.
• Ability to work in fast-paced environment.
• Always maintain confidentiality.
• Prepares parish bulletin, parish announcements, and other communications.
• Maintain and update the parishioner data base and sacramental records.
• Preparing Baptismal and Marriage Certificates.
• Coordinates information for baptisms, Quinceanera’s, funerals and weddings.
• Manages stewardship data from offertory proving parishioners’ information as needed.
• Oversees and updates Virtus Files and data base.
• Supports and upholds the philosophy of Catholicism and the mission of the parish.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Performs other duties as assigned.
  
  

Requirements

Minimum Qualifications:

Education

• High school Diploma or equivalent
  
  

Experience

• At least four (4) years’ experience of working in an administrative role providing direct support
• Bilingual in Spanish and English
  
  

License And Credentials

• Reliable transportation
  
  

Minimum Knowledge And Skills

• Experience with computer software and Microsoft Office Applications.
• Must be detail oriented, organized, self-motivated, work well independently and on a team.
• Must have good written and verbal skills.
• Must have good critical thinking and problem-solving skills.
  
  

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.