Administrative Assistant - San Antonio Birth Doulas

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Job Type

Full-time

Description

Work Hours: 8:30 a.m. - 5:00 p.m.

Workdays: Monday - Friday

Location: San Antonio Birth Doulas, 4522 Fredericksburg Road, Balcones Heights, TX 78201

Mission: The mission of Catholic Charities is to provide for the needs of our communitythrough selfless service under the sign of love.

Summary

Administrative Assistant will support the program director and other staff members to oversee the day-to-day operations of SABD.

Position Responsibilities

• Collect, store, and update client demographic and confidential information in physical files and digital forms as appropriate.
• Maintain statistical records and report other data as requested by the agency and funding programs (monthly reports and quarterly logic models).
• Coordinate with the program director on budget monitoring and log billing, assist with contractor invoices and send payment receipt to contractors.
• Handle submitting in-kind donations and payments as directed by program director.
• Order and inventory program materials, client layettes, and office supplies.
• Maintain background checks for all staff, contractors, and volunteers as needed
• Answer phones and conduct scheduling client intakes and other appointments, along with serving walk in material assistance, as needed.
• Maintain client confidentiality as outlined in HIPAA and Texas Medical Records Act.
• Assist other team members in hospitality items such as monthly team and networking meetings and Doula Workshops.
• Support the training of volunteers in program procedures.
• Other duties as assigned by Program Director and direct supervisor.
  

Competencies

Communication

Customer Service

Focus

Managing Change

Thorough

Requirements

Minimum Qualifications

Applicants must be at least 21 years of age.

Education

• Bachelor's Degree preferred, or 2 to 4 years related work experience.
  
  

Experience

• Minimum of 2 years' experience in general office duties with at least one year experience in best practices to client identifying information as required by HIPAA and Texas Medical Records Act, with prior supervisory experience preferred; and
• Familiarity with concepts and philosophies such as informed consent, reproductive justice, evidence-based practice, trauma-informed practice.
  
  

License and Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle registration
• Valid vehicle insurance
• English / Spanish preferred
  
  

Minimum Knowledge And Skills

• Minimum of 2 years' experience in administrative office assistance, to include excellent oral and written
• communication skills.
• Extensive working knowledge of Microsoft Office 2010 or more recent productivity suite, including MS Word, MS Excel, and MS Outlook, Google Suite, to include touch screen and "smart" devices.
• A solid grasp of organizational skills and the ability to multi-task.
• Must be detail oriented, organized, self-motivated, work well independently and on a team.
• Must have good written and verbal skills; and
• Must have good critical thinking and problem-solving skills.
  
  

Travel Requirements

• Travel requirements for the position includes 100% local and 0% overnight.
  
  

Disclaimer

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.

Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at www.ccaosa.org. You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.

Salary Description

$17.00 - $19.00