What are the responsibilities and job description for the Administrative Assistant position at Archdiocese of San Antonio?
Job Summary
The Administrative Assistant plays a crucial role in the efficient operation of the assigned department by performing various administrative tasks.
Key Responsibilities
- Answers and transfers phone calls, screening when necessary
- Maintains filing systems as assigned
- Retrieves information from records, email, minutes, and other related documents; prepares written summaries of data when needed
- Responds to and resolves administrative inquiries and questions
- Coordinates and schedules travel, meetings, and appointments
- Prepares agendas and schedules for meetings
- Records and distributes minutes or other records for meetings
- Maintains office supplies and coordinates maintenance of office equipment
- Ensures the safety and well-being of self and others
- Protects confidentiality of sensitive information
- Complies with Archdiocesan Code of Conduct and Faith and Morals policy
Requirements
- Education: High school Diploma or equivalent; Associate's degree preferred
- Experience: At least three (3) years' experience in an administrative role providing direct support; Bilingual in Spanish and English
- License and Credentials: Reliable transportation, Valid driver license, Valid vehicle insurance
Minimum Qualifications
- Must have computer software and Microsoft Office Applications experience
- Must be detail oriented, organized, self-motivated, and able to work independently and on a team
- Must have good written and verbal skills
- Must have good critical thinking and problem solving skills
About Us
The Archdiocese of San Antonio is an Equal Opportunity Employer.
