Receptionist

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Description

Employment Status: Part-Time / 20 hours per week

FLSA Status: Non-Exempt (Hourly)

Schedule: Monday - Friday 2pm - 6pm

Reports to: Parish Operations Director

Summary

The Receptionist serves as the first point of contact for parishioners, visitors, and callers, ensuring a welcoming and professional atmosphere. This role supports the church's mission by providing administrative assistance and helping maintain efficient office operations.

Position Responsibilities

• Greet and assist parishioners, visitors, and staff with a warm and professional demeanor.
• Answer and direct phone calls, take messages, and respond to inquiries in a timely manner.
• Manage and maintain the church's calendar, including scheduling appointments, meetings, and events.
• Handle incoming and outgoing mail, emails, and correspondence.
• Maintain and update parish records, including membership and sacramental records, ensuring confidentiality.
• Assist with preparation of church bulletins, newsletters, and other communications.
• Provide support for sacramental preparation programs, including documentation and scheduling.
• Manage office supplies and ensure the office is well-stocked and organized.
• Collaborate with clergy and other staff to support parish events and initiatives.
• Uphold the mission and values of the Catholic Church in all interactions and tasks.
• Performs other duties as assigned.
  
  

Requirements

Minimum Qualifications

Education

• High school Diploma or equivalent
  
  

Experience

• Bilingual in Spanish and English
  
  

License and Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle insurance
  
  

Minimum Knowledge And Skills

• Experience with computer software and Microsoft Office Applications;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.
  
  

Physical Demands

• Office job at parish
• Must be able to remain in a stationery position 80% of the time.
• Operates a computer and other office machinery such as copy machine, fax/printer.
• Occasional lifting 10-20 pounds.
• Physical use of telephone.
  
  

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.