Executive Assistant, Office of the Archbishop - Archdiocese of Washington

The Archdiocese of Washington is hiring an Executive Assistant to support the new Office of the new Archbishop of Washington, Cardinal McElroy.
This is a full time, in-office position and will report to the Priest Secretary and will provide executive level support.
This role is exempt and the salary range is: $68,000 t0 $85,000 with outstanding benefits.

Duties and Responsibilities

• Ensure that the Office of the Archbishop maintains and projects a friendly and welcoming atmosphere and provides warm hospitality to callers and visitors.
• Oversee the day-to-day operations for the Office of the Archbishop of Washington
• Successfully assist in managing a fast-paced, high intensity office
• Create and maintain highly effective organizational and filing systems, including online and offsite storage in line with the Archdiocesan records retention policy
• Maintain the Archbishop’s calendar on a daily, weekly, monthly and yearly basis to coordinate workflow, meetings, travel, and various events
• Act as a liaison and maintain open lines of communication among senior staff, board members, church hierarchy and administrative staff
• Attend meetings and take minutes as needed.
• Maintain financial record-keeping system for the Office.
• Work with IT to determine appropriate computer software and hardware and support services needed for the Archbishop.
• Communicate effectively with co-workers, subordinates, superiors, the general public, and others.
• Prepare highly confidential correspondence and information, including personal and personnel matters.
• Proof and edit documents such as memos, invoices, letters, financial statements, blogs, e-letters.
• Coordinate and set up high-level meetings, special events, travel arrangements and conference calls
• Research, book and organize travel arrangements, including flights, accommodations and logistical coordination
• Other related duties as assigned.

Qualifications

Knowledge, Skills and Abilities

• Excellent written and oral communication skills.
• Effective team player with strong interpersonal, communication, and customer service skills.
• Ability to handle multiple tasks under time sensitive deadlines.
• Ability to handle confidential and sensitive information.
• High proficiency in suite of Microsoft Office tools: Excel, Word, Outlook, and PowerPoint.

Required Education and Experience

• Must be a practicing Catholic who supports the teachings of the Catholic Church.
• Bachelor’s Degree
• 7 or more years of experience in an executive administrative role; or an equivalent combination of education/experience required.
• Bilingual in Spanish

Work Environment

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• This position is in-office 5 days per week

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position type – expected hours of work

This is a full-time position. Occasional evening and early morning hours may be required.

Please include a letter of interest and references in your application package.