Accounts Payable Clerk

Position: Accounts Payable Clerk /Administrative Assistant

Experience: One Year Experience (minimum)

Location: Fresno, CA

Type: Full-Time, On-Site

Monday – Friday (7:00 am – 3:30 pm) This is an full time, on-site position with working hours from Monday to Friday.

About Architectural Wood Design, Inc.:
Architectural Wood Design, Inc. is a leader in the custom casework manufacturing industry, specializing in high-quality woodwork for commercial and residential spaces. We pride ourselves on our commitment to excellence, craftsmanship, and our dedicated team. As we continue to grow, we are seeking an organized and detail-oriented Accounts Payable Assistant to join our dynamic team.

Position Summary:
We are looking for a professional, highly organized, and motivated Accounts Payable Assistant to manage day-to-day accounts payable activities, maintain accurate records, and provide general administrative support to the Controller/CFO. The ideal candidate will have a solid background in accounting, proficiency in QuickBooks, and the ability to think ahead, stay ahead of deadlines, and handle high-pressure situations efficiently. The perfect candidate will be someone who can anticipate the needs of the team, be proactive in their work, and thrive in a fast-paced environment.

The Perfect Candidate:
The ideal candidate is someone who is highly organized, motivated, and anticipates the needs of the team. They possess a strong background in accounting and have in-depth knowledge of QuickBooks. They should be able to manage a variety of tasks simultaneously, and prioritize effectively in a fast-paced and often high-pressure environment. The candidate will also need to have the flexibility and capability to assist the Controller/CFO with various administrative tasks, including running errands and performing other duties as necessary to support the executive team. A calm, focused individual who can handle stress while maintaining productivity and attention to detail will thrive in this role.

Key Responsibilities:

• Process accounts payable transactions, ensuring accuracy and timeliness of payments.
• Review and verify invoices for appropriate documentation and approval.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end and year-end closing processes.
• Maintain organized files and records for all accounts payable transactions.
• Handle incoming inquiries from vendors and internal staff regarding payments and discrepancies.
• Assist the Controller/CFO with various administrative tasks, including running errands, managing appointments, and other support as needed.
• Maintain a high level of confidentiality with sensitive financial data.
• Prepare reports as requested by the Controller/CFO.
• Assist in audits and special projects as needed.
• Monitor accounts payable aging and ensure timely payments to avoid late fees.
• Help streamline and improve accounts payable processes to enhance efficiency and reduce errors.Coordinate meetings, appointments, and travel arrangements.
• Respond to phone calls, address inquiries, prepare written materials, and answer questions from suppliers, contractors, and other departments regarding accounts payable or payments.
• Maintain physical files, upload documents into INNERGY, and monitor office supplies, placing orders as needed.
• Process expense reports, assist the Accounts Payable Department, ensure all invoices are scanned and uploaded into INNERGY, and manage invoice logging and processing to ensure timely and accurate payments.
• Clean the breakroom, conference room, and reception area daily, maintain office equipment, and coordinate maintenance requests.
• Perform various office errands as required.
• Welcome visitors and vendors, manage phone calls, relay messages, check voicemails, and handle daily mail sorting.
• Excellent Communication Skills.
• Technical Proficiency (Word, Excel, Outlook).
• Time Management Skills.
• Discretion and Confidentiality.

Requirements:

• High school diploma or equivalent; an associate degree in accounting or a related field is preferred.
• 2 years of experience in accounts payable or a similar accounting role.
• Proficiency in QuickBooks and strong knowledge of basic accounting principles.
• Strong organizational skills with a keen attention to detail.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• High degree of professionalism and discretion in handling confidential information.
• Ability to handle stress and meet deadlines.
• Previous experience assisting senior financial staff (e.g., CFO, Controller) is a plus.
• Must have your own vehicle, provide proof of auto insurance, and have a clean drivers record within the last five years.

Preferred Qualities:

• Motivated and proactive individual who can anticipate needs and take initiative.
• Ability to manage multiple tasks simultaneously while maintaining accuracy.
• A problem solver who can navigate complex issues and provide efficient solutions.

Why Join Us?
At Architectural Wood Design, Inc., we value our employees and are committed to fostering a collaborative and supportive work environment. As an Executive Assistant, you will play a key role in helping the CEO and the company reach new heights. This is an exciting opportunity to contribute to the growth and success of a dynamic company in the architectural woodwork industry.

How to Apply:

If you are passionate about providing high-level administrative support and are excited about the opportunity to contribute to the success of a leading manufacturer in the architectural woodwork industry, we encourage you to apply. Please submit your resume and a cover letter detailing your qualifications and interest in the position to milaf@awdfresno.com.

This position is open to local applicants only. We are not considering applications from outside companies or staffing agencies at this time. Due to the high volume of applications, we may not be able to respond to every applicant. We appreciate your interest in the position and your understanding.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Overtime pay

Experience:

• Accounts payable: 1 year (Required)
• Administrative: 1 year (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Fresno, CA 93727 (Required)

Ability to Relocate:

• Fresno, CA 93727: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $24