Administrative / Office Assistant

Office Assistant Job Description

Job Title: Office Assistant

Department: Administration

Reports To: Office Manager / Supervisor

Job Summary:

The Office Assistant provides administrative and clerical support to ensure efficient office operations. This role involves handling office tasks, coordinating schedules, maintaining records, and assisting employees with general administrative needs.

Key Responsibilities:

• Subject to change and are not limited or guaranteed to include the following:
• Answer and direct phone calls, emails, and other correspondence
• Greet and assist visitors, ensuring a professional and welcoming environment
• Maintain and update office records, files, and databases
• Handle employee schedule changes
• Assist in preparing reports, presentations, and other documents
• Handle office supply inventory, ordering, and restocking as needed
• Manage incoming and outgoing mail, packages, and deliveries
• Support various departments with administrative tasks and special projects
• Ensure office equipment, such as printers and computers, are in working condition
• Maintain a clean and organized workspace
  
  

This role requires high skills levels in organization, customer service, self-motivation, time management, attention to detail, and a commitment to company success.

Extensive training will be provided by company management.

• Local candidates only
  
  

Required Skills & Qualifications:

• Prior experience in an administrative or clerical role is preferred
• Strong computer usage knowledge (Microsoft Office) and ability to type at least 45 WPM
• Strong verbal and written communication skills
• Excellent organizational and time-management abilities
• Ability to multitask and work in a fast-paced environment
• Attention to detail and problem-solving skills
• Professional and friendly demeanor
• Ability to handle sensitive and confidential information with discretion
• Typing test will be administered during the interview. A minimum of 45 WPM is required
  
  

Schedule:

• 8-hour shifts starting anywhere from 7 AM to 9 AM
• Weekends Required
• Day shift
• Holidays
• Overtime
  
  

Work Location: In person

Work Environment:

• May require occasional lifting of office supplies and equipment
• Interaction with various employees, clients, and visitors
  
  

Company Information

Founded in 2008, Archon Protection, Inc., emerged from a deep-seated need for quality within the Private Security sector. Motivated by the need for change, we embarked on a mission to redefine industry standards. Over the years, our commitment to excellence has led us to provide comprehensive security solutions, spanning from private security guards, vehicle patrol officers, access control, parking enforcement, and various other services throughout Ventura County and the San Fernando Valley. We have consistently emphasized innovative technology, fostering a positive work environment, and prioritizing client satisfaction. Our efforts have yielded exceptional results, with an unprecedented client retention rate. Despite industry challenges regarding staff longevity, we have successfully created enduring employment opportunities for our team. Today, Archon Protection, Inc., employs over 150 security professionals, serving a diverse clientele. At the heart of our operations lies a dedication to professionalism and continual improvement. This ethos drives our commitment to “Change the Way You View Security”, underscoring our relentless pursuit of excellence.

Benefits:

• 401(k) Retirement Plan
• Paid Time Off
• Health Insurance including Dental and Vision
• Weekly Pay (Direct Deposit / Check / Card Services)
  
  

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
  
  

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