What are the responsibilities and job description for the Project Coordinator Administrative Assistant position at Arcon Electric?
Project Coordinator / Administrative Assistant
Overview
Arcon Electric is an electrical subcontractor servicing the Florida panhandle from Panama City to
Pensacola. We have been actively servicing our customers for over 40 years by maintaining our core
values of loyalty integrity adaptability and innovation. Primarily offering our services to new
construction commercial projects.
Arcon Electric is currently looking to hire an experienced and detailoriented Project Coordinator /
Administrative Assistant . As the Project Coordinator / Administrative Assistant you will be supporting
the project management and administrative departments within the company. We are looking to fill this
position with someone who can continue to maintain our core values as well as someone who has a skill
set that will match the job responsibilities to help strengthen our team.
Responsibilities (Include but are not limited to)
Support project manager in the coordination of multiple projects through effective
communication with our project management team customers and external vendors.
Oversee the contract review process with leadership to ensure the accuracy and completeness
meets company requirements.
Process and submit all preproject submittal packages for review and approval as well as
submitting closeout documents asbuilt drawings and panel schedules.
Process and submit change orders and RFIs for approval.
Ensure all required electrical permits are pulled and inspections are scheduled.
Ensure all 811 dig permits are completed when required.
Oversee the material procurement process such as creating job accounts with our vendors
requesting price estimates releasing and ordering material and equipment material tracking
updating our project management team and customers with delivery dates and ensuring that
the material has been received in full per original quote.
Work within our project management software to ensure all aspects of the project are entered
and recorded properly to include customers projects purchase orders change orders and
drawings.
Ensure all field personnel are dispatched through our project management software daily.
Schedule all warranty and service calls as needed.
Ensure all company calendars and project tracking spreadsheets are kept updated.
Assist Estimator in keeping the bid calendar organized and updated.
Conduct administrative duties such as answering phones greeting guest accepting deliveries
preparing production meeting templates scheduling meetings taking meeting minutes and
assisting with general office housekeeping duties.
Qualifications
Prior working knowledge of the construction industry to include the understanding of project
schedules terminology and basic knowledge of blueprints
Efficient working with Microsoft Office products (Outlook Word Excel and Power Point)
Experience working within project management software
Ability to effectively communicate verbally and in written form with team members customers
and external vendors.
Ability to work well in a team environment as well as be able to use your resources to navigate
independently.
Strong interpersonal organizational time management and critical thinking skills.
Ability to work on multiple tasks efficiently
Possess a strong work ethic
Benefits
Benefits begin after 90day probationary period.
Benefits include : Health Dental Vision Paid Holidays PTO and 401K.
If you are interested in applying to this position please submit your resume. If you have any questions
regarding the position please feel free to call our office at (850).
