Accounts Payable Associate

Accounts Payable Associate

The Accounting Associate, primarily responsible for overseeing and executing ASTAC's accounts payable function, ensuring the accurate and timely processing of all invoices, payments, and related financial transactions. This role involves managing vendor relationships, reconciling accounts, and maintaining detailed records to support the company's financial operations.

Key Responsibilities and Duties

• Perform the accounts payable function timely (as outlined on monthly close schedule) and accurately
• Ensure entries into accounts payable module are appropriate and accurate
• Monitor incoming emails and print vendor documents
• Review invoices and checks requests
• Code, sort and match invoices and check requests for packing slips (if applicable)
• Enter invoices and check requests into the system for payment
• Process check runs (check, ACH payments and wire transfers)
• Reconcile payments
• Prepare analysis as required
• Monitor due dates to ensure payments are timely and ensure no late fees are incurred
• Ensure all discounts are taken
• Resolve invoice discrepancies
• Work with others, internally and externally, to ensure accuracy and timeliness of invoice processing
• Maintain vendor files in compliance with relevant laws, regulations, technical standards and ASTAC internal controls
• Prepare annual 1099 forms and transmittal
• Ensure records are complete and accurate
• Perform GL functions such as reconciliations and journal entries as required
• Complete daily bank deposit
• Interface with audit team, consultants and others as needed
• Provide training and support for ASTAC staff and backup to other functions as needed
• Work on special projects and other assigned duties as requested
• Maintain accurate and complete records
• Prepare special reports and presentation materials as requested
• Recommend changes and improvements to policies and procedures to improve service and cost effectiveness as well as automate processes to improve efficiency and reduce errors; continuously look at assigned tasks for opportunities to automate
• Ensure sufficient equipment at home for uninterrupted remote work with office-comparable speeds

Qualifications:

Required:

• An Associate of Arts or Associate of Science degree in Accounting or a related field, along with two years of relevant experience. Alternatively, general accounting experience may be considered in place of the degree, subject to the hiring manager's discretion.
• Strong organizational and communication skills (both written and verbal)
• Must be detail-oriented
• Problem-solving skills
• Ability to think independently
• Ability to see big picture
• Ability to manage multiple projects/priorities simultaneously as well as daily activities
• Ability to maintain confidentiality of information
• Must be flexible to work overtime, flexible schedule, and/or weekends if necessary
• Ability to work with a diverse group of people, individually and/or collectively
• Ability to stand, sit, stoop, kneel, walk, climb ladders, climb stairs
• Ability to lift at least 50 pounds
• Ability to travel to service area sites as needed
• Ability to attend industry association meetings/training as needed

Preferred:

• Telecommunications experience preferable

What We Expect From You:

• Demonstrated knowledge of accounts payable best practices with goal of mastery (accuracy, timing, entry, approval, verification of routine entries, tracking of variances, questioning charges, encouragement of vendors to opt-in to ACH processing, etc.)
• Proficiency in data entry and management
• Maintenance of confidential information
• Zero late fees
• Completes routine journal entries and GL reconciliations timely and accurately
• Accuracy, completeness and organization of records
• Compliance with published close schedule
• Knowledge of general ledger accounting practice
• Working knowledge of and compliance with internal controls
• Ensure all major processes are always documented and up to date
• Keeps accurate records in compliance with FCC retention policies (both current and historical)
• Compliance with FCC and GAAP accounting standards
• Working knowledge of multiple computer applications (accounts payable entry, accounts receivable billing, MS Office Suite)
• Demonstrated working knowledge of Microsoft Excel, including advanced functionality such as pivot tables, VLOOKUP’s, etc.
• Positive feedback from ASTAC staff on training and supporting related tasks
• Completion of SMART goals

What You Can Expect From Us:

• Affordable healthcare benefits with low deductibles
• Generous PTO
• 11 paid holidays annually
• Competitive 401(k) plan
• Pension plan with vesting in 6-10 months
• Tuition reimbursement
• Paid professional development opportunities
• Company-provided life insurance and AD&D coverage
• Wellness benefits

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• What is your expected hourly pay rate for this position?

Education:

• Associate (Preferred)

Experience:

• Accounts payable: 2 years (Preferred)

Ability to Commute:

• Anchorage, AK 99503 (Required)

Work Location: Hybrid remote in Anchorage, AK 99503