Visual Operations Coordinator

About the company

Ardmore Home Design (AHD), founded in 2008, is a privately owned, fast-paced, founder-led entrepreneurial company where we value people with strong skills to make our products and processes better every day. We design, sell, and distribute luxury home décor globally to interior designers and boutique/luxury retailers. The AHD family of wholesale brands includes Made Goods (flagship furniture made from unique materials), Pigeon & Poodle (home and bath accessories), Blue Pheasant (handcrafted tabletop products) and Burton James (seating home furnishing).

Job Overview

We are seeking a full-time Visual Operations Coordinator to assist with aspects of tradeshows and showrooms. The ideal candidate is extremely detail-oriented, organized, proactive and accustomed to meeting tight deadlines. This role requires travel at least 30% of the year and provides support to the entire Visual Team. This individual embraces and supports our in-person/on-site work culture and embodies our company values of Ownership, Collaboration and Respect.

Position is an onsite position located in City of Industry, CA

What you can offer us:

· Coordinate operational aspects of tradeshows and showrooms including labor, computer systems, marketing/sales collateral, and occasional visual support.

· Maintain department calendar with key dates – travel dates, shipment dates, etc.

· Reconcile all expenses incurred for every tradeshow and company showrooms.

o Identify credit card statements with proper codes for accounting, gather staff expense reports and itemize, enter all expenses spreadsheets for VP review.

· Book all travel, lodging, car rentals and other assorted arrangements for tradeshow and sales teams.

· Source all supplies and props as they relate to each tradeshow or showroom

· Manage and oversee product tag generation (with use of online tag platform graphics team) for all tradeshows and permanent showrooms, and proofing for accuracy of prices and finish options. Work with Marketing/Product Development for up-to-date product data and confirm for accuracy.

· Organize and prepare tradeshow order collection systems and machines for use during events. Download all SKUs, photos and other pertinent information from corporate office systems into scanning machines and ensure readiness for show order use.

· Manage the print and marketing materials for each showroom/tradeshow. Work with marketing department to create an annual schedule and deadlines. (Materials needed include forms, price tags, catalogs, pricelists, etc.)

o Responsible for quantities ordered, gathering those quantities and ensuring receipt of quantities requested. Ensuring the materials get to final destination by working with Tradeshow Logistics team.

What we can offer you:

· Play a pivotal role in our company’s transformation and growth

· Maintain work/life balance working for wholesale distribution business

· Training and career development opportunities

· 3 weeks paid time off and 6 paid holidays per year

· Relaxed and collaborative work environment

· Up to 6% 401k employer contributions

· Amazing benefits and wellness programs

· Team building company sponsored events

· BA in Marketing, Business or Communications or a combination of education and experience

· Computer proficient in online platforms and programs, such as Smartsheet and Microsoft Office. Strong proficiency in Excel.

· Experience with sourcing materials and supplies in support of large-scale event planning

· Minimum of 2-4 years’ experience in project management and/or managing trade shows

· Required travel 30% per year for up to 2-4 weeks at a time

Desired Qualifications:

· Experience with trade show planning and execution

· Must possess an acute attention to detail, creativity and professionalism

· Must be able to work independently and as part of a team

· Comfortable working with upper management for tasks related to role

· Excellent organizational skills

· Able to multi-task in a fast paced environment

· Ability to communication effectively with all levels

· Works effectively in high pressure situations

· Able to work in a fast-paced environment with little guidance

· Physical activity required. Able to lift 30 pounds if needed.

· Comfortable working in a warehouse setting occasionally to oversee projects and pitch in when required.

· Familiarity with freight shipments and logistics a plus

· Experience using Adobe Illustrator and Photoshop preferred

· Ability to think ahead and anticipate future needs without guidance from upper management

Physical Requirements:

The physical demands described here are representative of those that are required by an employee to successfully perform the essential functions of this job.

· While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms.

· The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.

· Ability to work in open environment with fluctuating temperatures and standard lighting.

· Ability to work on computer and mobile phone for multiple hours; with frequent interruptions.

· Required to use stairwells to attend meetings and engage with employees on multiple floors throughout building.

Other Considerations:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.

Compensation: $60,000 – 70,000 per year. Exact compensation may vary based on skills, experience, and location.