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Vice President of Proposal Management (Federal)

ARES Enterprise
Loring, VA Full Time
POSTED ON 1/26/2025
AVAILABLE BEFORE 4/26/2025

Job Description

Job Description

Description :

We are seeking an experienced Vice President of Proposal Management with a minimum of 15 years of experience in managing and developing proposals for federal contracts. The ideal candidate will be responsible for overseeing the proposal development process, ensuring compliance with federal solicitation requirements, and leading cross-functional teams to deliver high-quality, winning proposals. This role requires a strategic thinker with excellent project management skills and a deep understanding of the federal procurement process, particularly within the information technology sector.

  • Oversee the creation of proposal content, ensuring it meets solicitation requirements and aligns with the company’s strategic objectives.
  • Analyze RFPs, RFIs, and other solicitation documents to identify requirements and develop proposal strategies.
  • Write, review, and edit proposal sections, ensuring clarity, compliance, and consistency.
  • Collaborate with technical teams to translate technical concepts into clear, compelling narratives.
  • Ensure win strategy, compliance, and customer understanding are in the final proposal documents.
  • Ensure all proposal submissions comply with federal regulations and solicitation requirements. Lead the proposal development process from pre-proposal phase through post-proposal submittal phases, ensuring timely delivery of compliant and compelling proposals.
  • Establish compliant structure for solicitations, develop proposal schedules, outlines, and compliance matrices to ensure all proposal elements are addressed
  • Coordinate and lead cross-functional proposal teams, including writers, subject matter experts, graphic designers, and editors.
  • Facilitate proposal kick-off meetings, daily stand-ups, solution sessions, and review sessions to ensure alignment and progress.
  • Conduct quality reviews of proposal drafts to ensure accuracy, completeness, and adherence to company standards.
  • Facilitate proposal reviews and make recommendations to ensure compliance and increase proposal scorability.
  • Develop and implement proposal strategies to enhance the company’s competitive positioning.
  • Identify potential risks and develop mitigation strategies throughout the proposal development process.
  • Analyze win / loss data to refine proposal processes and strategies.
  • Maintain effective communication with internal stakeholders, including business development, capture management, and executive leadership.
  • Foster a collaborative environment that encourages innovation and continuous improvement.
  • Collaborate with all levels of the organization and with the proposal team.

Requirements :

  • Bachelor’s degree in Business, Communications, English, Information Technology, or a related field. Advanced degree preferred.
  • Minimum of 15 years of experience in federal proposal management.
  • Minimum 7 years of experience in a leadership or management role.
  • Proven track record of managing and winning federal proposals, including experience leading proposals
  • Strong understanding of the federal procurement process, including FAR and DFARS regulations.
  • Evidence of a successful track record of high-quality, high-scoring proposals.
  • Ability to develop and / or assist technical and capture personnel in developing compelling themes, discriminators, and messaging.
  • Up-to-date knowledge of marketing, editing, graphic design, and other relevant proposal best practices.
  • Ability to manage geographically disparate teams.
  • Exceptional writing, editing, and proofreading skills, with specific experience in writing management sections of proposals.
  • Proficiency in proposal management software and tools (e.g., Microsoft Office Suite, Adobe Acrobat, SharePoint, or equivalent).
  • Strong leadership and team collaboration skills.
  • Ability to work under pressure and meet tight deadlines.

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