What are the responsibilities and job description for the Office Manager – Design & Build Firm position at Ariel Consultants?
ABOUT ARIEL CONSTRUCTION
Ariel Construction is a leading Commercial Design & Build firm with an established presence in New York & Texas. Having helped iconic clients such as American Dream, MTA, New York Sports Club, Paradise Bowls and more, Ariel Construction is now looking to expand its expertise to its new South Florida location.
We’re Hiring: Office Manager – Design & Build Firm (Florida Location)
Ariel Construction is looking for an experienced Secretary /Office Manager to join as we grow our new South Florida location. If you have a strong background in construction admin work and a passion for keeping operations seamless, and most importantly a team player , we would love for you to apply
About the Role:
As our Secretary /Office Manager, you’ll be the backbone of our operations, ensuring efficiency across administrative, financial, and project coordination tasks. You’ll work closely with contractors, vendors, and project managers to support our fast-paced and growing business.
Key Responsibilities:
- Oversee daily office operations, ensuring workflow efficiency and compliance
- Manage project documentation, permits, contracts, and insurance certificates
- Handle accounts payable/receivable,invoicing, and budget tracking
- Coordinate schedules, vendor communications, and subcontractor agreements
- Maintain office organization, supplies, and administrative support
- Assist with HR functions like employee records and onboarding
What We’re Looking For:
- 3-5 years of experience in construction office management
- Strong knowledge of any construction operation, invoicing, and quickbooks (or similar software)
- Proficiency in Microsoft Office, QuickBooks, and construction management software
- Excellent organizational and multitasking skills in a fast-paced environment
- A proactive mindset with strong attention to detail
- Communication and a positive attitude is a must
Why Join Ariel Consultants?
- Trusted leader in commercial and residential interior renovations
- Room for growth in an expanding, high-demand industry
- Collaborative work culture where expertise is valued and rewarded
- Competitive salary & benefits in a dynamic, fast-moving sector
Interested? Apply now or share with someone who’d be a great fit!