Project Administrative Assistant

Description

• Proofread and edit reports and general correspondences for accuracy of grammar and formatting 

• Maintain project documents, databases and spreadsheets 

• Manage meeting appointments and logistics 

• Maintain the electronic file structure 

• Arrange and participate in meetings and project team activities 

• Convert scanned images or Excel files into MS Word documents 

• Assist with document formatting (Excel, Word, Power Point, etc.) 

• Combine files (Excel, Word, Acrobat, etc.) for production purposes 

• Assist in supporting proposals as needed 

• Primary recipient of incoming calls to Arion’s main number 

• New employee workstation set-up 

• May assist with data entry into systems like Open Invoice 

Qualifications

As an A-Teamer, you are aligned to the company’s purpose and values, specifically: 

• Respect – you see and value the skills, experience and perspective that each person brings to the team. This healthy respect for each other and our differences leads to opportunity for real connection – a critical component of teamwork, bringing real openness and communication. 

• Trust – you have confidence that people want to do a good job. This doesn’t mean you turn a blind eye to issues: when working in concert with Respect and Accountability, Trust looks like candid conversations that are rooted in a desire to get better, not to be punitive. 

• Accountability – you actively choose to “own” the outcome of your commitments. In an environment built on Respect and Trust, this means that you are free to focus on doing whatever it takes to achieve the goal: challenging yourself, asking for help, and giving 100%. When something goes wrong, you speak up, take responsibility, and focus on what to learn from the experience. 

• Innovation – you place a high priority on the kind of thinking and actions that lead to change of any kind that improves the value of our work. You bring learnings from different parts of life and business to everything you do here. 

• Highly motivated and positive attitude 

Qualifications specific to this role: 

• Advanced knowledge working with Microsoft Word required and cannot be stressed enough 

• Very comfortable working with current desktop applications and a cloud-based environment (i.e. Office 365, SharePoint, Microsoft Teams, etc.) 

• Comfortable working with the following software applications: PowerPoint, Excel, Adobe Acrobat 

• Ability to bookmark .pdf files required 

• Ability to work independently and be team player 

• Ability to multi-task and reprioritize upon request 

• Ability to handle confidential material 

• Must be organized and efficient with time management skills 

• Solid written/verbal communication skills, including grammar and attention to detail 

Education Level: 

• High School Diploma required 

• Bachelor’s degree preferred 

• 3 years of experience minimum