What are the responsibilities and job description for the Personal Assistant/Real Estate position at Arista Real Estate Development?
Job Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess strong administrative skills and a keen attention to detail, ensuring that daily operations run smoothly. This role requires a blend of office management expertise and the ability to manage multiple tasks efficiently.
Key Responsibilities:
- Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel arrangements.
- Provide executive administrative support by preparing reports, presentations, and correspondence.
- Organize and maintain office files, ensuring all documents are up-to-date and easily accessible.
- Assist in the preparation of meetings by coordinating logistics and taking minutes when necessary.
- Utilize Google Suite and Outlook Calendar for effective communication and scheduling.
- Conduct proofreading of documents to ensure accuracy and professionalism.
- Act as a liaison between executives and other staff members, fostering effective communication within the organization.
- Handle various administrative tasks as assigned to support the overall efficiency of the office.
Required Skills:
- Proficiency in office management practices with a strong understanding of executive administrative support functions.
- Expertise in Google Suite applications (Docs, Sheets, Drive) and Outlook Calendar for effective task management.
- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong computer literacy with experience in various software applications relevant to office operations.
- Excellent proofreading skills with a keen eye for detail to ensure high-quality documentation.
- Ability to maintain confidentiality while managing sensitive information within the organization.
The ideal candidate will be an enthusiastic individual with a passion for supporting others in achieving their goals. We encourage you to apply for this dynamic Personal Assistant position if you meet the qualifications outlined below.
Work Details:
- Job Type: Full-time
- Expected hours: 30-40 per week
- Schedule: 8 hour shift
Location Requirements:
- Tonawanda, NY 14150 (required)
Work Environment:
- In-person work location
