What are the responsibilities and job description for the HR Assistant position at Arizona Humane Society?
Every pet deserves a good life. We save the most vulnerable animals and enrich the lives of pets and people. Our mission is made possible with the hard work of our valued employees. Named "Best Nonprofit" and "Best Place to Volunteer" by our community, we offer a friendly, professional work environment with a culture that promotes innovation, compassion and excellence. (Video)
HR Assistant
Position Overview
Combine your passion with purpose! Make a positive difference as an HR Assistant with the Arizona Humane Society. Serve as a critical member of the HR team executing all aspects of HR administration. Ensure that new hires are on boarded accurately and with excellence, employee changes are processed accurately and HR data is maintained and reported accurately. Serve as first contact for employee questions.
Essential Functions
- Assist with day to day operations of the HR team.
- Provide a high level of internal customer service to hiring managers when onboarding new staff.
- Order uniforms, key cards, name badges, and business cards for new hires.
- Guide new hires through the onboarding process and ensure completion of all steps including electronic folders, document completion, I9, etc.
- Perform I9 verifications in E-Verify.
- Update HR tracking and databases for new hires, separations, transfers and promotions.
- Follow through on HR processes ensuring accuracy and completion.
- Run reports & maintain accurate data.
- Code invoices for the department.
- Assist in creating, documenting, and improving HR processes.
- Provide support for ad-hoc HR projects such as the rollout of new policies or procedures.
- Serve as back-up to team members when they are out of the office to provide seamless service to AHS.
- Other duties as assigned.
Other Duties
The duties listed above are intended as a general illustration of the various types of work that may be performed. Job descriptions are subject to change by AHS as the needs and requirements of the job change.
Qualifications
Education / Certifications / Licenses
- High school diploma/GED
Experience
- Two years as an HR Assistant, or relevant administrative experience
- Experience with HR and payroll systems such as Applicant Pro and Paylocity preferred.
- Excellent organizational, customer service, oral and written communication skills.
- Demonstrated attention to detail and accuracy in written communications.
- Ability to keep confidential information.
- Ability to plan and prioritize work activities and work autonomously.
Knowledge / Skills / Abilities
Language - Able to speak, read, write and understand English.
Mathematical - Basic
Technical - Advanced Word & Excel skills; proficient with Teams, Google Sheets, and Office 365; ability to learn new programs as needed.
Other:
- Regular attendance and punctuality required.
Work Environment / Physical Demands
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of the job. There may be occasional wet floors, animal noises, odors, and dander. Most time will be spent in a typical air-conditioned and heated office environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee Values
All AHS employees are expected to uphold the values of Innovation, Compassion, and Excellence.
Additional Information
The Arizona Humane Society is an Equal Opportunity Employer and a participant in the E-Verify program. Pre-employment background check required.
