Demo

Administrative Assistant

Arizona Pest Control
Tucson, AZ Full Time
POSTED ON 4/25/2025
AVAILABLE BEFORE 6/24/2025

We are currently seeking a talented Administrative Assistant to join our team! The ideal candidate will be a highly organized, detail-oriented, efficient, and a motivated professional. This position will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting human resources/accounting functions, and maintaining a positive and professional environment.

Duties

  • Assist in the day-to-day office operations, ensuring efficiency and organization.
  • Carrying out administrative duties such as filing, copying, scanning, etc.
  • Assist in managing client account receivables and account payables.
  • Assist with human resources tasks such as onboarding new employees, maintaining employee records, timesheet maintenance.
  • Review and export payroll hours and assist with payroll processing.
  • Balance all pay data/batches exported from Evolve.
  • Review computed wages and correct errors to ensure the accuracy and appropriateness of earnings.
  • Ensure that all changes to payroll such as vacation, sick time, etc are processed timely and correctly.
  • Maintain strict confidentiality of files, records, conversations, and sensitive employee data such as wage garnishments, withholdings, terminations, etc.
  • Exercise a high degree of professionalism and self-motivation using personal initiative to identify and recommend best practices.
  • Work closely with our collections and accounting team to streamline processes and solve problems.
  • Data Entry & Documentation: Accurately input financial data into spreadsheets and systems. Review contracts, invoices, and collection documents for completeness and compliance.
  • Document Review: Analyze client contracts, invoices, and payment histories. Verify details to assist our collections team and ensure accuracy in all communications.

Experience

  • Proven experience in an administrative role, preferably in an office management or technical company setting.
  • Experience with bookkeeping and Quickbook account management is preferred but not required
  • Strong skills in human resources functions, including employee onboarding and record keeping is preferred but not required.
  • Ability to work independently while also being an effective team player.
  • Strong attention to detail and organizational skills a must.
  • Attention to Detail: Almost obsessive about accuracy – you double-check data entries, catch errors in invoices, and ensure everything balances to the penny.
  • Communication: Clear, professional communicator. Comfortable explaining technical issues to non-technical team members and updating clients or management on account statuses.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: From $19.50 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Rotating weekends

Application Question(s):

  • Willing to do a background check?
  • Willing to undergo a drug test?

Ability to Commute:

  • Tucson, AZ 85712 (Required)

Ability to Relocate:

  • Tucson, AZ 85712: Relocate before starting work (Required)

Work Location: In person

Salary : $20

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