What are the responsibilities and job description for the Administrative Assistant position at Arizona Pest Control?
We are currently seeking a talented Administrative Assistant to join our team! The ideal candidate will be a highly organized, detail-oriented, efficient, and a motivated professional. This position will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting human resources/accounting functions, and maintaining a positive and professional environment.
Duties
- Assist in the day-to-day office operations, ensuring efficiency and organization.
- Carrying out administrative duties such as filing, copying, scanning, etc.
- Assist in managing client account receivables and account payables.
- Assist with human resources tasks such as onboarding new employees, maintaining employee records, timesheet maintenance.
- Review and export payroll hours and assist with payroll processing.
- Balance all pay data/batches exported from Evolve.
- Review computed wages and correct errors to ensure the accuracy and appropriateness of earnings.
- Ensure that all changes to payroll such as vacation, sick time, etc are processed timely and correctly.
- Maintain strict confidentiality of files, records, conversations, and sensitive employee data such as wage garnishments, withholdings, terminations, etc.
- Exercise a high degree of professionalism and self-motivation using personal initiative to identify and recommend best practices.
- Work closely with our collections and accounting team to streamline processes and solve problems.
- Data Entry & Documentation: Accurately input financial data into spreadsheets and systems. Review contracts, invoices, and collection documents for completeness and compliance.
- Document Review: Analyze client contracts, invoices, and payment histories. Verify details to assist our collections team and ensure accuracy in all communications.
Experience
- Proven experience in an administrative role, preferably in an office management or technical company setting.
- Experience with bookkeeping and Quickbook account management is preferred but not required
- Strong skills in human resources functions, including employee onboarding and record keeping is preferred but not required.
- Ability to work independently while also being an effective team player.
- Strong attention to detail and organizational skills a must.
- Attention to Detail: Almost obsessive about accuracy – you double-check data entries, catch errors in invoices, and ensure everything balances to the penny.
- Communication: Clear, professional communicator. Comfortable explaining technical issues to non-technical team members and updating clients or management on account statuses.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: From $19.50 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Rotating weekends
Application Question(s):
- Willing to do a background check?
- Willing to undergo a drug test?
Ability to Commute:
- Tucson, AZ 85712 (Required)
Ability to Relocate:
- Tucson, AZ 85712: Relocate before starting work (Required)
Work Location: In person
Salary : $20