Collection Services Coordinator

Department Statement:

The ASU Library is a center of learning, exploration and discovery. With eight locations embedded in Arizona and at ASU California Center Grand, the library plays a vital role in expanding knowledge, cultivating community and inspiring innovation at ASU and in our communities. Students and faculty can access millions of information resources, world-class collections, outstanding study spaces, advanced data centers and creative maker services. As supporters of student success, the library is a critical partner in realizing the New American University’s mission of access, excellence and impact. ASU Library empowers people to unlock their potential, express themselves and learn to thrive. For more information or to find library locations, visit lib.asu.edu

Apply before 11:59 PM Arizona time the day before the posted End Date.

Job Profile:

Library Assistant 3

Job Family:

Library Services

Time Type:

Full time

Max Pay – Depends on experience:

$48,600.00 USD Annual

Job Description:

Salary: $48,600.00 per year

ASU Library seeks a collaborative, service-oriented Collections Services Coordinator for Specialized Collections to support access to specialized collections, which include archives, manuscripts, and rare books. Under the direction of the Head, Open Collections Curation & Access, and in collaboration with the Reading Room Supervisor, the Specialized Collections Services Coordinator will assist in supporting the operations of the Wurzburger Reading Room in Hayden Library and provision of reference services through ASU Library’s online ticketing system, Ask an Archivist. The Specialized Collections Services Coordinator will also coordinate and implement collections operations for the Wurzburger Reading Room.

Using a team-based approach to problem-solving, the Specialized Collections Coordinator actively contributes to effective workflows, processes, practices, and cross-library communication. It is expected that this position will work closely with the Reading Room Supervisor, Conservator, Reformatting Project Manager, and other stakeholders in order to contribute to continuous process improvements related to preserving and providing access to ASU Library collections.

Essential Duties:

• Collaborates in providing welcoming and inclusive services in the Wurzburger Reading Room as scheduled; responds to general reference questions and access requests through Ask an Archivist, and triages tickets in consultation with appropriate stakeholders.
• Promotes safe handling and use of collections, and guides patrons and other staff in best practices; takes appropriate measures to safeguard collections within the Reading Room and other storage areas.
• Coordinates shelving, retrieval, and inventory control for specialized collections in secure storage areas as assigned; maintains inventory statuses in accordance with library procedures.

- Manages requests for specialized collections materials, including facilitating and tracking movement of materials to and from the Wurzburger Reading Room, including processing and storage locations. - Responds promptly to requests made through the ticketing system, and ensures that requested materials are prepared for use at or before a scheduled appointment.

• Trains and directs the work of student assistants and makes sure daily assigned tasks are completed. Utilizes established volume and workflow indicators to adjust staffing to ensure continuous compliance with standards.
• Provides support for specialized collections workflows, including reformatting; collaborates with appropriate personnel to develop and update operational procedures and process documentation, and communicate changes to staff and other stakeholders.
• Collaborates with preservation staff on best practices for the care and handling of library materials.
• Monitors and assesses Reading Room services to suggest changes to policies and/or procedures to improve service and efficiency.
• Performs a variety of maintenance and organization activities to provide for the ongoing order of the Reading Room.
• Work on other projects as assigned.
• Occasional evening and weekend hours may be required.

Desired Qualifications:

• Bachelor’s degree
• At least four (4) years prior library experience
• At least two (2) years of experience working in a special collections or archives department, including handling, transporting, rehousing, and/or shelving archival collections or special collections materials.
• Experience creating and updating data in a library information system or platform, preferably Ex Libris Alma.
• Experience triaging, researching, and responding to reference questions, including using a ticketing system such as LibAnswers.
• Knowledge of basic bibliographic and serials maintenance standards.
• Knowledge of collection care best practices for books and paper-based materials in the context of a research library collection that includes both circulating and non-circulating materials.
• Knowledge of best practices in providing access to rare books, special collections, and archives.
• Valid State of Arizona driver’s license.

Working Environment:

• Activities are performed in an archival environmentally controlled facility and in climate controlled office settings subject to extended periods of sitting, standing, and walking.
• Frequent physical demands include bending, stooping, reaching and lifting up to 40 pounds, and pushing objects of varying weights up to 200 pounds; exposure to dust and other airborne materials; periodic use of bins of varying sizes and weights.
• Regular activities require the ability to quickly change priorities that may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate verbally in English, read, write, see and hear to perform duties.

May oversee assignments to student workers to ensure timely completion and/or to provide guidance or assistance to questions

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$5790.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

A fingerprint check is not required for this position.