What are the responsibilities and job description for the Administrative Assistant III/Administrative Asst., Court, Children/Family Services position at Arizona Superior Court in Pima County?
Responsible for providing administrative support to the Director, Assistant Director, and programs of the Court, Children, and Family Services Division. Performs, coordinates, and monitors a variety of specialized paraprofessional tasks. * Performs administrative duties in support of the Director and Assistant Director of Court,
Children, and Family Services Division.
* Prepares, drafts, finalizes, and processes legal documents, correspondence, reports,
meeting agendas, meeting minutes, and memoranda related to division operations.
* Gathers information, prepares documents, organizes meetings, records and transcribes
minutes of meetings, performs data entry, and types correspondence to meet time
constraints.
* Makes independent decisions regarding the processing of assigned tasks and projects.
* Receives work in the form of projects and coordinates to completion those project
assignments.
* Sets up and maintains filing systems and does continuous maintenance to ensure
efficiency and readily available information.
* Receives, processes, and organizes purchase requests, expenditures, budget reports,
and grant information.
* Assists with the coordination, planning, scheduling, and organization of meetings,
events, site visits, travel arrangements, and trainings.
* Operates office equipment such as computers, facsimile machines, photocopiers, and
calculators.
* Provides customer service to the public in person and telephonically.
* Provides notification and assistance to staff when dealing with visitors and the public.
* Assists in maintaining scheduling for conference rooms.
* Coordinates work activities with other individuals and teams within the court and division.A High School Diploma or equivalent G.E.D certificate and four years of progressively responsible administrative/clerical work experience. OR any equivalent combination of experience, training, and/or education approved by Human Resources.
Preferred Qualifications: Preference may be given to candidates who possess a paralegal certificate, a legal document preparer certification; Or, work experience in a court, legal, or professional office environment.LICENSES AND CERTIFICATES:
None required.
PHYSICAL DEMANDS/WORKING CONDITIONS:
Typically performs duties in an office environment and may lift materials and/or equipment 20 lbs or less.
Children, and Family Services Division.
* Prepares, drafts, finalizes, and processes legal documents, correspondence, reports,
meeting agendas, meeting minutes, and memoranda related to division operations.
* Gathers information, prepares documents, organizes meetings, records and transcribes
minutes of meetings, performs data entry, and types correspondence to meet time
constraints.
* Makes independent decisions regarding the processing of assigned tasks and projects.
* Receives work in the form of projects and coordinates to completion those project
assignments.
* Sets up and maintains filing systems and does continuous maintenance to ensure
efficiency and readily available information.
* Receives, processes, and organizes purchase requests, expenditures, budget reports,
and grant information.
* Assists with the coordination, planning, scheduling, and organization of meetings,
events, site visits, travel arrangements, and trainings.
* Operates office equipment such as computers, facsimile machines, photocopiers, and
calculators.
* Provides customer service to the public in person and telephonically.
* Provides notification and assistance to staff when dealing with visitors and the public.
* Assists in maintaining scheduling for conference rooms.
* Coordinates work activities with other individuals and teams within the court and division.A High School Diploma or equivalent G.E.D certificate and four years of progressively responsible administrative/clerical work experience. OR any equivalent combination of experience, training, and/or education approved by Human Resources.
Preferred Qualifications: Preference may be given to candidates who possess a paralegal certificate, a legal document preparer certification; Or, work experience in a court, legal, or professional office environment.LICENSES AND CERTIFICATES:
None required.
PHYSICAL DEMANDS/WORKING CONDITIONS:
Typically performs duties in an office environment and may lift materials and/or equipment 20 lbs or less.
Salary : $37,918 - $41,226
