What are the responsibilities and job description for the CME Institutional Coordinator position at Arkansas Colleges of Health Education (ACHE)?
CME Institutional Coordinator
JOB SUMMARY
This position is responsible for the development, coordination, and assessment of all CME activities for ACHE, ARCOM and joint providerships with ACHE partners. The CME Coordinator will be responsible for CME events and will collaborate with the Clinical Medicine Team and GME team to plan such. The CME Coordinator will be responsible for seeking educational credit to be awarded to participants of CME events and collaborate with those involved in continuing education (CE) activities developed through ACHE's other professional programs and Assist with the accreditation and provision of GME at ARCOM.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Recommend and draft written updates to the policies and procedures for CME activities for the Director of GME/CME’s review.
- Support the Director of GME/CME in maintaining ACCME and AOA accreditation as a continuing education provider.
- Develop a plan to achieve ACCME accreditation with commendation after initial accreditation cycle.
- Develop and maintain accreditation forms and applications.
- In conjunction with ACHE programs and the ACHE Continuing Education Committee (CEC), perform gap and needs analyses for CME and CE activities.
- Manages the needs of the CEC as the recorder
- Works with CEC to identify and mitigate relevant financial relationships of faculty, speakers, planners and any other individuals in control of the educational content.
- Advance interdepartmental collaborative efforts.
- Collaborate with various stakeholders to research, review, and design new educational programming, utilizing multiple access models (i.e., live/enduring; synchronous/asynchronous); applies knowledge of adult education theory and continuing health care professional development best practices.
- Work with ACHE/ARCOM GME partners through joint providerships (hospitals, medical and educational societies/programs, preceptors, physicians and residencies) to grow and foster meaningful lifelong educational opportunities.
- Collaborate with ACHE's Advancement/Alumni, faculty, research initiatives and community health programs to foster meaningful lifelong educational opportunities.
- Help support and coordinate Continuing Education for Advancement/Alumni outreach activities.
- Collaborate with activity planners and faculty to oversee the process of obtaining CME accreditation for appropriate internal activities; researches all available avenues to streamline processes for new/complicated activities while remaining compliant with AOA and ACCME requirements.
- Collaborate with Director of GME/CME to ensure proper annual reporting of faculty and preceptor credits to AOA/ ACCME as appropriate.
- Supports Director of GME/CME in preparing a program analysis including measuring outcomes to ensure ARCOM meets the goals of the CME mission statement and assess the effectiveness of the accredited continuing education provided.
- Report all continuing education activities and credit through the ACCME's Program and Activity Reporting System (PARS) and AOA's traCME platform.
- Ensure proper handling of commercial support/sponsorship and ancillary activities offered in conjunction with accredited CME.
- Develop and update content on the CME and CE website.
- Other duties assigned, which may include but are not limited to:
- Attending national conferences for continued professional development.
- Presenting at local, regional, and national meetings.
- Managing fiscally responsible budgets as appropriate.
Other General Responsibilities:
- Assist ACHE and its colleges in the implementation of their respective Mission Statements, Statement of Purpose, Institutional Plan, and Financial Plans.
- Attend ACHE events when administrative participation is expected.
- Other duties as assigned by the Associate Dean of GME/CME, DIO and Dean of ARCOM or their designee.
- Cross training on Graduate Medical Education (GME) accreditation and support the GME Department at ARCOM
- Participate in professional learning opportunities to further your knowledge of GME and CME.
- Other duties as assigned by manager or manager's designee.
QUALIFICATIONS AND CREDENTIALS
Education and Experience
Minimum Qualifications
- High School Diploma or equivalent
- Minimum of three (3) years of experience in preparing technical documents.
- Strong commitment to balancing service with regulatory functions.
- Experience with continuous improvement and quality assurance processes.
- Self-directed, self-motivated team player.
- Must value a highly demanding environment that combines strategical and tactical responsibilities.
- Excellent verbal, presentation, teaching, public speaking, interpersonal and written communication skills.
- Excellent project management, organizational and prioritization skills; rigorous attention to detail.
- Demonstrated ability to multi-task, set and meet deadlines, and exercise good judgment at all times.
- Ability to travel.
Preferred Qualifications
- Experience with an accreditation or credentialing organization.
- Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
- Bachelor's degree in the field of education, healthcare or other related field.
- Experience as a coordinator in continuing medical education.
- Experience with using learning managements systems.
- CHCP Certification.
Required knowledge, skills, and abilities
- Demonstrate proficiency in computer skills, i.e., Microsoft Office.
- Display professionalism for the college in all communication and interaction.
- Ability to maintain confidentiality and privacy.
- Ability to prioritize and organize numerous and varied assignments.
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.
- Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
- Ability to work cooperatively with colleagues and supervisory staffs at all levels.
- Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
- Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
- Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
- Strong organizational skills.
Problem Solving
- Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
- Expertise in negotiation.
Physical and Sensory Abilities
- May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
- May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
- May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
- May require significant travel or work away from campus.
- Requires attendance at events representing ACHE both within as well as outside of the college setting.
- Frequently required to work at a desk, conference table or in meetings of various configurations. Frequently required to see for purposes of reading matter.
- Frequently required to hear and understand speech at normal levels.
- Occasionally required to lift items in a normal office environment.
- Frequently required to operate office and presentation equipment.
If you need assistance in the application process because of a disability, or any other reason, please contact Vicki Broadaway, Vice President of Human Resources, at 479.308.2287 or vicki.broadaway@achehealth.edu.
Arkansas Colleges of Health Education is an equal opportunity employer.
