Executive Admin/Office Manager

Arkansas Talent Group is exclusively partnering with a mid to large-sized privately held Arkansas-based firm that spans multiple locations and has over 2,000 employees. The Executive Assistant & Office Managerserves as the organizational backbone of the company, ensuring seamless operations through expert administrative support to the CEO/Owner and other C-Suite Executives, meticulous office management, and proactive coordination. This role demands a high level of discretion, adaptability, professionalism, communication, and initiative to manage both professional and personal responsibilities for the Owner/Founder while supporting broader organizational needs.

Key Responsibilities

Executive Support

• Manage the Owner/Founder's daily calendar, including scheduling, prioritizing appointments, and resolving conflicts.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, itineraries, and visa processing.
• Draft, proofread, and format executive communications (emails, memos, presentations, reports) on behalf of the Owner/Founder.
• Screen and route incoming calls, emails, and visitors with professionalism and discretion.
• Prepare meeting agendas, take minutes, and track action items.
• Conduct research, compile data, and generate reports for decision-making.
• Maintain confidential records for legal, financial, philanthropic, and subsidiary matters.

Office Management

• Oversee office operations, including supply inventory, equipment maintenance, and vendor relationships.
• Organize internal and external events (e.g., meetings, conferences), managing logistics such as catering, room setup, and A/V needs.
• Process mail, packages, and deliveries; manage returns and exchanges.
• Maintain a centralized filing system for easy document retrieval.
• Monitor shared inboxes, triaging inquiries and delegating tasks as needed.

Financial & Administrative Coordination

• Track and reconcile expenses, receipts, and reimbursements.
• Facilitate check requests and payments in collaboration with accounting teams.
• Manage subscriptions, renewals, and payment methods for personal and professional accounts.
• Liaise with legal, accounting, and external stakeholders to resolve administrative inquiries.

Personal Assistance

• Oversee CEO/Founder's personal affairs
• Organize personal documents, including financial, political, and philanthropic records.
• Manage ad hoc personal tasks as assigned by the Owner/Founder.

Qualifications

Required

• 5 years of experience in executive support and office management
• Exceptional written/verbal communication and interpersonal skills
• Advanced proficiency in Microsoft Office Suite, calendar tools (e.g., Outlook), and TEAMS
• Proven ability to prioritize tasks, meet deadlines, and problem-solve in fast-paced environments
• High ethical standards with experience handling sensitive/confidential information
• Strong attention to detail

Preferred

• Notary Public certification
• Familiarity with expense management software

Please directly apply or reach out to Stephanie Shine or Chris Chunn on Linkedin. Local applicants will be given priority consideration.

Arkansas Talent Group is a Permanent Placement Recruitment Firm, all considerations will be held confidential.