Office Administrator

Arkansas Talent Group is seeking a highly motivated and organized Office Administrator who can efficiently manage both administrative and financial tasks for our client, a Technology Solutions company in Little Rock. The ideal candidate will be a self-starter with excellent communication skills, capable of working independently and as part of a team. This role involves supporting technicians, handling customer service, managing general office duties, and performing various accounting tasks using QuickBooks.

Key Responsibilities

• Accounting Tasks: Process and post daily payments, including checks, wire transfers, and electronic payments. Maintain and update A/R records, generate and distribute invoices to customers in a timely manner, follow up on past-due balances. Perform account reconciliations. Work with external CPA firm to prepare monthly and year-end adjustments.
• Payroll: run weekly payroll for approximately 15-20 employees. File payroll taxes, manage employee benefits, etc.
• Administrative Support: Provide comprehensive administrative and clerical support to ensure smooth office operations. This includes managing communications, maintaining records, and assisting with scheduling and logistics for meetings and events.
• Operational Management: Assist in coordinating the day-to-day operations of the office, including managing supplies, overseeing maintenance of office equipment, and ensuring compliance with company policies and procedures.
• Communication: Act as a liaison between different departments, vendors, and clients, ensuring clear and effective communication.
• Project Coordination: Support loss specialists and team leaders in planning and executing projects, including tracking project milestones and deliverables.

Qualifications

• Professionalism: Ability to demonstrate punctuality and reliability consistently is required. Ability to appropriately represent a company that prides itself on operational excellence through professional appearance and demeanor is required.
• Experience: Five years of relevant experience in an administrative or office management role. Experience in Quickbooks required.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with database management and other office software. Experience in construction accounting or project management software would be a plus.

Ideal Candidate Attributes

• Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and maintain attention to detail in a fast-paced environment.
• Communication Skills: Excellent oral and written communication skills, with the ability to produce clear and coherent reports and correspondence.
• Interpersonal Skills: Ability to build and maintain strong relationships with colleagues, vendors, and clients, demonstrating professionalism and business etiquette. Team players only! Someone with a great sense of humor would be a plus!
• Problem-Solving Skills: Creative problem-solving abilities and the capacity to work independently, making decisions quickly and accurately when necessary

What makes this one an awesome role?

• Prestigious Firm: Be part of a reputable company known for its integrity, long-term strategies, and relationships. Very laid-back, family-oriented team.
• Collaborative Environment: Work in a collaborative and dynamic environment that values fairness, transparency, respect, and alignment.
• Comp: $24-28/hr. Strong market base pay with annual growth and holiday bonus.
• Great Benefits: Fantastic health coverage and 10 days of PTO after 2 years, 15 days after 3 years.

For more information, please apply directly or send a copy of your resume for review to Bailey Clark at bailey.clark@arkansastalentgroup.com.Arkansas Talent Group is an Executive Permanent Placement Recruitment Firm, all considerations will be held confidential.