What are the responsibilities and job description for the Administrative Specialist III position at Arkansas Tech University?
Application Deadline: March 4, 2025
Salary: $30,700
About Arkansas Tech
Founded in 1909, Arkansas Tech University is a comprehensive public institution with a rich history, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. ATU was ranked the No. 1 regional public university in Arkansas by U.S. News and World Report in 2021-22 and 2022-23 and CollegeNET recognizes ATU as the No. 1 institution in Arkansas on its Social Mobility Index. Since 2019, Arkansas Tech has been the host institution for the prestigious Arkansas Governor's School. The 559-acre Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock. Russellville features a charming blend of historic and modern architecture as well as the recreational opportunities provided by Lake Dardanelle and several state parks. Offering more than 100 undergraduate degree programs and more than 40 graduate degree and certificate programs across five academic colleges and two campuses, Arkansas Tech strives to provide a solid educational foundation for life-long learning to a diverse community. For more information about Arkansas Tech University and the surrounding community, please visit our website at www.atu.edu/hr to find our "Live Here" informational resources.
Position Summary
The Administrative Specialist III provides administrative support to management and upper-level administrators by compiling information and preparing reports, handling information requests, and performing relevant administrative support functions. May also oversee lower-level office support staff.
Essential Duties And Responsibilities
Researches various data storage and/or computer records to obtain information and compiles data for reports.
Composes and types routine correspondence and form letters, maintains activity logs and/or financial ledgers, and submits reports to supervisor.
Reviews documents including applications, forms, vouchers, records, and reports for accuracy, completeness, and compliance with laws and regulations, makes necessary corrections, and assigns file numbers.
Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures.
Assists in developing or revising agency/institution policies, procedures, and directives based on research findings and compiles financial information used to formulate budget proposals and monitor expenditures.
Provides administrative leadership and support for the summer music camps.
Performs other duties as assigned.
Knowledge, Skills, And Abilities
Knowledge of record keeping procedures.
Knowledge of the principles and practices of mathematics and statistics.
Knowledge of work-related subject area.
Knowledge of computers and software applications.
Ability to conduct research and compile data into report form.
Ability to establish and maintain filing systems.
Ability to operate standard office equipment.
Ability to analyze documents to determine compliance with rules, regulations, and procedures.
Ability to communicate both orally and in writing.
Minimum Requirements
The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed.
Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Previous experience as an administrative assistant
Associates or Bachelor's coursework or degree
Experience working on a college campus
Experience using Banner
Experience working with Microsoft Office suite programs
Experience in customer service.
Work Location, Environment, and Physical Demands:
The candidate selected to fill this position will work on the Russellville campus of Arkansas Tech University in Witherspoon Hall. ATU will provide the employee with a computer, phone, and office. The work schedule may include nights and weekends during the summer music camps.
What to Submit
Submit a cover letter addressing how the candidate meets the minimum and preferred qualifications for this position. Current Resume. List of 3-5 professional references with email and phone numbers.
To be considered for the position of Administrative Specialist III, all applications must be received and processed through our applicant tracking system Cornerstone prior to the closing date on March 4, 2025 before 6:00 pm central time.
Please go to https://atu.csod.com/ats/careersite/search.aspx?site=1&c=atu to apply now.
This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Arkansas Tech University is an AA/EOE employer committed to attracting and retaining a diverse workforce. All qualified applicants will receive consideration for employment.
Salary: $30,700
About Arkansas Tech
Founded in 1909, Arkansas Tech University is a comprehensive public institution with a rich history, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. ATU was ranked the No. 1 regional public university in Arkansas by U.S. News and World Report in 2021-22 and 2022-23 and CollegeNET recognizes ATU as the No. 1 institution in Arkansas on its Social Mobility Index. Since 2019, Arkansas Tech has been the host institution for the prestigious Arkansas Governor's School. The 559-acre Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock. Russellville features a charming blend of historic and modern architecture as well as the recreational opportunities provided by Lake Dardanelle and several state parks. Offering more than 100 undergraduate degree programs and more than 40 graduate degree and certificate programs across five academic colleges and two campuses, Arkansas Tech strives to provide a solid educational foundation for life-long learning to a diverse community. For more information about Arkansas Tech University and the surrounding community, please visit our website at www.atu.edu/hr to find our "Live Here" informational resources.
Position Summary
The Administrative Specialist III provides administrative support to management and upper-level administrators by compiling information and preparing reports, handling information requests, and performing relevant administrative support functions. May also oversee lower-level office support staff.
Essential Duties And Responsibilities
Researches various data storage and/or computer records to obtain information and compiles data for reports.
Composes and types routine correspondence and form letters, maintains activity logs and/or financial ledgers, and submits reports to supervisor.
Reviews documents including applications, forms, vouchers, records, and reports for accuracy, completeness, and compliance with laws and regulations, makes necessary corrections, and assigns file numbers.
Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures.
Assists in developing or revising agency/institution policies, procedures, and directives based on research findings and compiles financial information used to formulate budget proposals and monitor expenditures.
Provides administrative leadership and support for the summer music camps.
Performs other duties as assigned.
Knowledge, Skills, And Abilities
Knowledge of record keeping procedures.
Knowledge of the principles and practices of mathematics and statistics.
Knowledge of work-related subject area.
Knowledge of computers and software applications.
Ability to conduct research and compile data into report form.
Ability to establish and maintain filing systems.
Ability to operate standard office equipment.
Ability to analyze documents to determine compliance with rules, regulations, and procedures.
Ability to communicate both orally and in writing.
Minimum Requirements
The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed.
Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Previous experience as an administrative assistant
Associates or Bachelor's coursework or degree
Experience working on a college campus
Experience using Banner
Experience working with Microsoft Office suite programs
Experience in customer service.
Work Location, Environment, and Physical Demands:
The candidate selected to fill this position will work on the Russellville campus of Arkansas Tech University in Witherspoon Hall. ATU will provide the employee with a computer, phone, and office. The work schedule may include nights and weekends during the summer music camps.
What to Submit
Submit a cover letter addressing how the candidate meets the minimum and preferred qualifications for this position. Current Resume. List of 3-5 professional references with email and phone numbers.
To be considered for the position of Administrative Specialist III, all applications must be received and processed through our applicant tracking system Cornerstone prior to the closing date on March 4, 2025 before 6:00 pm central time.
Please go to https://atu.csod.com/ats/careersite/search.aspx?site=1&c=atu to apply now.
This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Arkansas Tech University is an AA/EOE employer committed to attracting and retaining a diverse workforce. All qualified applicants will receive consideration for employment.
Salary : $30,700
