Financial Controller

Position Summary

The Financial Controller is responsible for the overall management of finances pertaining to the company. In this capacity, directs treasury, budgeting, audit, tax, accounting, purchasing, long range forecasting, and insurance activities for the organization.

Essential Duties And Responsibilities

• Maximize return on financial assets by establishing financial policies, procedures, controls, and reporting systems.
• Protect assets by establishing, monitoring, and enforcing internal controls.
• Monitor and confirm financial condition by conducting audits and providing information to external auditors.
• Prepare budgets by establishing schedules; collecting, analyzing, and consolidating financial data; recommending plans.
• Establish a system of internal control over financial transactions and reporting. Document procedures identifying key controls and how they will operate. Collaborate with the CEO and outside accounting firm on systems established and effectiveness in the Company’s accounting and financial reporting environment.
• Maintain accounting system to ensure the proper, complete, and accurate record-keeping of accounting company transactions are performed within the Generally Accepted Accounting Principles (GAAP).
• Manage and supervise the activities of all the accounting resources, internal and outsourced [A/P, A/R, and Payroll].
• Achieve budget objectives by scheduling expenditures; analyzing variances; initiating corrective actions.
• Provide status of financial condition by collecting, interpreting, and reporting financial data.
• Prepare special reports by collecting, analyzing, and summarizing information and trends.
• Comply with federal, state, and local legal requirements by studying existing and new legislation, anticipating future legislation, enforcing adherence to requirements, filing financial reports, and advising management on needed actions.
• Ensure operation of equipment by establishing preventive maintenance requirements and service contracts, maintaining equipment inventories, and evaluating new equipment and techniques.
• Complete operational requirements by scheduling and assigning employees; following up on work results.
• Maintain financial staff by recruiting, selecting, orienting, and training employees.
• Protect operations by keeping financial information and plans confidential.
• Prepare a variety of routine fiscal reports, statements, and schedules; prepare new-year, mid-year, and year end reports.
• Prepare and manage company purchase order system.
• Review and analyze delinquent ambulance and controller accounts for proper authorization and approval for assignment to an outside collection agency contracted by the City; make necessary adjustments on delinquent accounts by posting adjusting entries to the accounts receivable system; process adjustments on balances of EMS members and Medicare beneficiaries.
• Work with government agencies, Medicare, and Medicaid regarding rules, laws, and procedures in compliance with government mandated laws.
• Process requests for payment of interest and/or principal amounts of matured bonds; maintain records of payments.
• File all Medicare and Medicaid claims, file insurance claims for all EMS patients and other patients, as necessary.
• Participate in budgeting, forecasting and other financial reporting projects as directed by CEO.
• Work closely with financial institutions concerning banking activity changes, enhancements, and charges.
• Responsible for general liability insurance renewals and amendments.
• Workers Compensation reporting.
• Prepare and submit payroll to payroll processing firm.
• Post payroll numbers to accounting system.
• Update payroll system for salary changes, benefit changes, wage garnishments and new hires.
• Keep record of all employee vacation requests and time-off accruals
• Prepare and submit union dues and fees.
• Retirement plan administration
• Ensure that retirement plan contributions are made accurately and timely.
• Alert employees of quarterly timeframe for which they can change their 401K election.
• Provide year-end wage information for retirement plan compliance.
• Produce and review payroll reports for year-end compliance.
• Process and send out monthly statements to ambulance patients.
• Manage and control bad debt accounts.
• Post purchases and issues for inventory stores; balance monthly.
• Collect cash and check payments over the counter and in mail.
• Receive and deposit cash and checks to a cash drawer; maintain a proper balance in cash drawer.
• Prepare ad hoc management reports and analysis as appropriate.
• Develop and document financial processes and policies to maintain and strengthen internal controls.
• Oversee the Director of Logistics & Planning in the role of purchasing all equipment and supplies for the company.
• Develop and maintain company financial dashboard.
• Maintain relationships with various outside financial agents/agencies. Arrange audits of company’s accounts.
• Direct determination of depreciation rates to apply to capital assets.
• Perform any other duties as needed and/or requested by the CEO.
  
  

Company Standards

• Performs all duties in a safe, courteous, confidential, and professional manner.
• Mentors, trains, and encourages fellow staff as needed, to help them attain their full potential.
• Complete all reports legibly, accurately, and on a timely basis.
• Maintains confidentiality of all customers and Armstrong information.
  
  

PATIENT PRIVACY:

• Expected to protect the privacy of all patient information in accordance with Company policies, procedures, and practices, as required by Law, and in accordance with general principles of professionalism as a health care provider.
• May access protected health information and other patient information only to the extent that it is necessary to complete job duties. May only share such information with those who have a need-to-know specific patient information to complete their job responsibilities related to treatment, payment, or other company operations.
• Encouraged and expected to report, without the threat of retaliation, any concern regarding the company’s policies and procedures on patient privacy and any observed practices in violation of that policy to the designated management personnel.
  
  

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

BA/BS in accounting, master’s degree preferred, CPA preferred; or four to ten years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, financial reports, legal documents, and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to managers, clients, customers, and public groups.

Mathematical Skills

Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.

REASONING ABILITY

• Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Highly organized with outstanding communication skills.
  
  

PHYSICAL REQUIREMENTS:

The Physical Demands Described Here Are Representative Of Those That Must Be Met By An Employee To Successfully Perform The Essential Functions Of This Job. Reasonable Accommodation May Be Made To Enable Individuals With Disabilities To Perform The Essential Functions. The Employee Must

• Regularly lift, carry, push and/or pull up to 10 pounds (i.e., office supplies); occasionally lift, carry, push and/or pull up to 25 pounds.
• Regularly required to talk or hear.
• Frequently required to walk, stand, and sit.
• Utilize both gross and fine motor skills of the upper extremities, including reaching with hands and arms, and frequent typing. Must be able to sit at a computer for extended periods.
• Specific vision abilities include close vision, color, depth perception and ability to adjust focus.
• Management reserves the right to randomly test employees for compliance with its drug-free workplace policy.
  
  

WORK ENVIRONMENT:

The work environment is representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The work environment is frequently hectic with quick turnaround times and deadlines.
• Regular scheduling may involve scheduled and unscheduled overtime.
• The noise level in the work environment is usually quiet.