Docket Administrator (IP)

Armstrong Teasdale LLP has a long and distinguished track record of delivering sophisticated legal advice and exceptional service to a dynamic client base around the world. Whether an issue is global or local, large or small, Armstrong Teasdale provides each client with an invaluable combination of legal resources and practical advice in nearly every area of law. The firm has 13 offices throughout the U.S. and in the U.K., and more than 640 lawyers and staff firmwide.

Armstrong Teasdale is seeking a Docket Administrator to join the firm. The Docket Administrator manages the docket system to track deadlines and mitigate malpractice. This role may support US or foreign docketing processes and may support Litigation or Intellectual Property.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Handle and monitor docket management for filing deadlines including response dates for attorneys

2. Research current rules and practices and oversee docketing procedures

3. Supervise and provide professional development to other team members within the docketing department

4. Generate daily and weekly attorney and client reports as requested

5. Work with IT to ensure updates and maintenance to the docketing database system remain current

6. Serve as point person with the docketing database system vendor

7. Manage and enter data into docketing database systems, generating/routing docket sheets to attorneys and their administrative support

8. Review transferred new matters and enter due dates into the docketing system

9. Process and docket e-mail requests from attorneys, secretaries, and others

10. May report correspondence to clients

11. May download and save pleadings to the firm’s internal document management system / case docket and circulate to the case team

12. May prepare patent application filing requests and transmittals, file Patent Cooperation Treaty (PCT) patent applications electronically, and all associated prosecution filings and client correspondence

13. May file foreign applications (via direct or national/regional phase) via foreign patent counsel, and all associated formality requirements and non-substantive actions during foreign prosecution

14. May review and approve patent invoices from foreign counsel

15. May assist with conducting Internet research and patent screening searches

Competencies:

· Decision Making – Identifies issues and provides suggestions to day-to-day problems; prioritizes and effectively completes daily tasks

· Communication – Shares information by using data and information to support an argument or point of view; keeps team informed about progress and problems; avoids surprises; and understands the appropriate level of confidentiality required

· Leadership – Gives positive and constructive feedback to peers; trains new employees; finds solutions to a problem; works autonomously; and is motivated to anticipate future business needs

· Continuous Learning – Identifies self-training needs and opportunities; positively accepts changes

· Teamwork – Actively participates in the team and can provide feedback and solutions; listens and responds constructively to others' concerns

· Alignment to Values - Consistently demonstrates the Firm's values and offers constructive feedback to team members regarding the values; strives to learn more and participate in diversity and inclusion efforts; demonstrates respect by understanding and providing support

Required Education: High school diploma or equivalent

Preferred Education: Paralegal or Associate’s degree

Required Licenses and/or Certifications: None

Required Experience: 2-4 years related experience

Preferred Experience: 3-5 years related experience

Supervisory Responsibilities:Indirect

Physical Activity: The employee will be required to sit for prolonged periods and work on a computer.

Travel Required: N/A

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• related: 2 years (Required)
• Law office: 1 year (Required)

License/Certification:

• Paralegal Certificate (Preferred)

Work Location: In person

Salary : $78,300 - $99,100