What are the responsibilities and job description for the Office Manager-Administrative Coordinator position at Arreis Construction Group Llc?
Qualifications
- This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others
- High school diploma or general education degree (GED)
- Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook
- Strong professional interpersonal, written, and verbal communication skills
- Able to take direction and provide timely feedback on progress of tasks
- Exceptional attention to detail, organization, and active listening skills
- Ability to manage multiple tasks effectively
- Ability to work from 7:00 am – 5:00 pm, with occasional varying schedules in support of site operational needs
- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
- May work at various different locations and conditions may vary
Responsibilities
- As a project Office Administrative Coordinator for Arreis, you will provide administrative support to our projects, and divisions while promoting teamwork and creativity by encouraging effective communication
- This may include occasional extended hours or weekend work to meet deadlines
- Manage craft requisition and execution including workforce planning, staffing schedules and hiring
- Complete I-9s for craft hires and staff transfers (as applicable)
- Sorting and distribution of pay stubs
- Employee Performance policy documentation and maintenance
- Update HR and business reporting on an ongoing basis
- Maintain required employment posters and affirmative action binder
- Communicate with clients, organize and arrange meetings, report generation, data entry, SharePoint management
- Prepare outgoing mail and correspondence, including e-mails
- Prepare meeting agendas, assists with setup, meeting minutes and creates PowerPoint presentations as requested
- Acts as the first point of contact for employee questions regarding policies, procedures, and resources on the project
- Assists with new hire onboarding processes, forms, and documentation
- Manages Form I-9 and E-Verify processes for all US new staff hires while ensuring compliance with employment authorization requirements
- Billing for current jobs
- Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs
• Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
• Purchasing experience and job costing - Facilitate manage project expense reports & ensuring all transactions are accounted for with the right documentation
- Help Maintain budgets on projects
- submit needed paperwork for projects
- Completes other administrative and HR administrative functions as needed for the project
- Perform work safely and effectively
- Understand and follow oral and written instructions, including warning signs, equipment use, and other policies
- Work during normal operating hours to organize and complete work within given deadlines
- Work overtime and weekends as required
Flexible work from home options available.
Salary : $17 - $21
