HR & Payroll Support Specialist

Join Our Team as an HR & Payroll Support Specialist!

Arrowhead Promotion and Fulfillment Co. Inc. is a leading provider of promotional marketing services, recognized as one of Minnesota’s Top 200 Workplaces. We partner with a wide range of industries, including Consumer Packaged Goods, Pharmaceuticals, Manufacturing, Automotive, Outdoor Products, Retailers, and more. We’re passionate about delivering innovative solutions and creating an environment where your contributions make a real impact.

We are looking for a highly organized and motivated HR & Payroll Support Specialist to join our team. This role will provide vital administrative support to the HR and Payroll departments, ensuring smooth and efficient processing of payroll, benefits, and day-to-day HR operations. As an HR & Payroll Support Specialist, you will be the go-to resource for assisting employees, handling sensitive payroll information, and ensuring compliance with company policies and procedures.

Key Responsibilities:

• Payroll Support:
  • Assist with the processing of payroll, ensuring accuracy and timeliness for all employees.
  • Reconcile payroll with the general ledger and monthly bank statements, ensuring consistency with benefit activity.
  • Maintain and update employee payroll records, including pay rates, hours worked, deductions, and benefits enrollment information.
  • Respond to payroll-related inquiries from employees and resolve any discrepancies.
  • Assist with the preparation and submission of federal, state, and local payroll tax filings.
  • Help with the preparation of year-end payroll documentation, including W-2 forms.
• HR Support:
  • Assist with onboarding new employees, including preparing paperwork, conducting orientations, and entering data into the HRIS.
  • Maintain employee records in the HRIS system, ensuring all information is current and accurate.
  • Support benefits administration, including enrollments, changes, and terminations, and answer employee questions related to benefits.
  • Assist with employee leave management, including tracking sick leave, vacation, and other types of leave.
  • Provide administrative support for performance reviews, training programs, and employee recognition initiatives.
• Compliance & Reporting:
  • Ensure compliance with company policies, federal, state, and local regulations related to payroll, benefits, and HR operations.
  • Generate payroll and HR reports as needed for management and compliance purposes.
  • Help with audits, both internal and external, related to payroll and employee records.
• General Administrative Support:
  • Answer general HR and payroll inquiries, providing accurate and timely information to employees and management.
  • Maintain filing systems for payroll, HR, and benefits documentation.
  • Assist with other HR-related tasks and special projects as needed.

What We’re Looking For:

• Education & Experience:
  • A Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
  • At least 1-2 years of experience in payroll and HR administration.
  • Familiarity with HRIS and payroll systems (experience with UKG is a plus).
• Skills & Abilities:
  • Strong understanding of payroll processing and related compliance requirements.
  • Exceptional attention to detail and accuracy.
  • Excellent communication skills, both written and verbal.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong problem-solving and organizational skills.
  • Proficiency in Microsoft Office Suite, especially Excel.
  • A customer service-oriented mindset with the ability to work collaboratively across departments.
• Personal Traits:
  • A positive, can-do attitude with a focus on teamwork.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Strong ethical standards and professionalism.

Why Join Arrowhead?

• Comprehensive Benefits: Medical, dental, and vision insurance, 401(k) with company match, life insurance, long-term care, and disability coverage.
• Generous Time Off: Enjoy paid vacation, sick leave, personal holidays, and 9 paid holidays per year.
• Career Growth: Work in an environment that encourages continuous learning and offers growth opportunities.
• Positive Work Environment: Join a team that values integrity, respect, and excellence in everything we do.

Arrowhead Promotion and Fulfillment Co. is an Equal Opportunity Employer.
We encourage applicants from all backgrounds to apply and offer consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.

Ready to make a difference? Apply today and help us continue to exceed expectations at Arrowhead!