Events Supervisor - Community Events

Position Summary

Supervise, assign, review and participate in the work of staff responsible for the coordination of entertainment and logistics for a variety of assigned events including venue rentals; ensure work quality and adherence to established policies and procedures including customer service and professionalism. Supervise, assign, review and participate in the work of staff responsible for the coordination of entertainment and logistics for a variety of assigned events. Perform the more technical and complex tasks relative to assigned area of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Minimum Education, Experience And Additional Requirements

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Associate's degree in business, marketing, communications, psychology, sociology, theatre/fine art, public relations or education; and

Five (5) years of event or program planning experience; and

To include one (1) year of supervisory or lead experience.

Bilingual in English / Spanish preferred.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver's License or the ability to obtain within ninety (90) days from date of hire.

Preferred Knowledge

• Operations, services and activities of an event planning program
• Operations, services and activities of theatrical performances and event planning program
• Venue rental operations and procedures
• Principles and practices of entertainment and event planning
• Principles and practices of entertainment, theatrical performances and event planning
• Microsoft Office Suite
• Recent developments, current literature and information related to assigned programs
• Principles and practice of contract negotiation and administration
• Principles of supervision, training and performance evaluation
• Modern and complex principles and practices of planning for special events
• Modern and complex principles and practices of computerized box office/ticketing systems
• Pertinent Federal, State, and local laws, codes and regulations

Preferred Skills & Abilities

• Maintain a high level of organization for numerous events happening within short periods of time
• Supervise, organize, and review the work of lower level staff including contract or temporary employees
• Select, supervise, train and evaluate staff
• Coordinate and direct assigned events or services
• Coordinate with food vendors
• Coordinate entertainment and logistics at assigned events
• Ability to review, analyze and secure vendors and reconcile invoices for assigned events
• Prepare facility rental applications and contract paperwork
• Coordinate the maintenance and repair of assigned event facilities
• Elicit community and organizational support for cultural activities and art programs
• Interpret and explain City policies and procedures
• Prepare clear and concise reports
• Communicate clearly and concisely
• Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public
• Perform the essential functions of the job with or without reasonable accommodation
• Work flexible hours including evenings and weekends