Administrative Assistant (JN -032025-5644)

This is an on-site position for an Administrative Assistant at a well-established accounting firm located in San Rafael, California. The role is essential in supporting daily operations and ensuring a seamless experience for clients and staff. The Administrative Assistant will handle a variety of tasks, including providing administrative support, managing phone interactions with professionalism, communicating with clients, assembling tax returns, organizing and filing documents, and contributing to efficient office management.

Key Responsibilities:

• Deliver exceptional administrative support to the team and clients.
• Manage incoming calls with strong phone etiquette and a customer-focused approach.
• Maintain organized filing systems and perform clerical duties to support office operations.
• Assist with office management tasks to ensure a productive work environment.

Qualifications:

• Strong communication skills, both verbal and written, with a professional demeanor.
• Proven clerical skills and a keen eye for detail.
• Excellent organizational and time management abilities to handle multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).

Ability to multitask effectively while maintaining high accuracy in all work.

• Prior experience in an administrative role is preferred but not required.
• Plus: Bilingual in Spanish and English.
• Plus: Experience working for CPA firms.

Why This Opportunity?

This role offers the chance to work closely with a dedicated owner who takes a hands-on approach to leadership, fostering a collaborative and supportive environment. It’s ideal for candidates who are reliable, adaptable, and eager to contribute to a small, dynamic team where efforts make a direct impact.

For those seeking a position where skills are valued and work matters, this could be an excellent fit.

Job Type: Full-time

Pay: Up to $20.00 per hour

Expected hours: 35 – 40 per week

Schedule:

• Monday to Friday
• Overtime

Work Location: In person

Salary : $20