Executive Assistant

Asay Realty is a growing, dynamic real estate business dedicated to providing exceptional client experiences. We are seeking a highly organized and proactive Transaction Coordinator / Executive Assistant to join our team. This role is crucial in supporting our agents, clients, and overall business operations.

In this role, you will manage real estate transactions, coordinate with clients and vendors, and provide essential administrative support to ensure our business runs efficiently. The ideal candidate is detail-oriented, personable, and thrives in a fast-paced environment.

Compensation:

• Salary Range: $60,000 - $70,000
• Paid Time Off
• Stipend Health Benefits

Extra benefits: Office Gym, Paid Garage Parking (Indoor from Garage to Office), Indoor Bike Parking, Off-time Recreation including pool tables, shuffleboard, etc.

$60,000 - $70,000

• Prepare and organize Buyer Representation Agreements & Listing Agreements.
• Track and update contingency deadlines (inspections, financing, title, etc.).
• Ensure contracts, addendums, and disclosures are properly executed.
• Monitor incoming purchase agreements and contracts via email.
• File all required documentation in Skyslope for compliance review.
• Schedule and confirm inspections, appraisals, photography, and client meetings.
• Conduct weekly Friday check-in calls with clients.
• Manage three-way text communication with clients.
• Greet clients at the elevator, reserve conference rooms, and offer refreshments.
• Meet daily with Trevor and Sarah to review active transactions and projects.
• Oversee and update Asana task management.
• Monitor Trevor and Sarah’s calendar and email for urgent items.
• Assign administrative tasks to VA (Claire) and ensure completion.
• Set up and send monthly marketing emails via Constant Contact.
• Prepare and send LOTH and Evidence of Success mailers.
• Help plan and implement quarterly VIP client events.

• Highly organized and detail-oriented – capable of managing multiple transactions and deadlines.
• Personable, polished, and professional – comfortable with client and vendor communication.
• Problem solver with a proactive mindset – addresses issues before they escalate.
• Adaptable to growth and change – thrives in a dynamic business environment.
• Enjoys supporting others and contributing to team success.
• Balanced personality – professional yet personable with a positive attitude.
• Empathetic yet emotionally resilient – understands clients' needs without becoming overwhelmed.
• Experience as a real estate transaction coordinator, executive assistant, or office manager.
• Background in structured environments such as real estate, law, or operations.
• Former athletes, military personnel, or individuals accustomed to high-pressure settings are encouraged to apply.
• Prefers a small-business environment over a corporate structure.
• Understands and supports a profit-driven business model.
• Maintains a professional demeanor at work.
• Comfortable representing Asay Realty both on and off duty.
• Honest, ethical, and trustworthy with zero tolerance for dishonesty.
• Maintains a neutral and professional social media presence.

Asay Realty is a locally owned and operated residential real estate brokerage based in Tacoma, Washington. Founded by husband-and-wife team Trevor and Sarah Asay, we specialize in helping homebuyers, sellers, and residential real estate investors navigate the market with confidence. Our firm is built on a foundation of professionalism, communication, and personalized client care, ensuring every transaction is handled with the highest level of expertise.

We pride ourselves on using the latest technology to streamline processes, enhance marketing strategies, and keep transactions running smoothly. As active members of the Tacoma community, we are committed to building strong relationships—both with our clients and within our team. Our office culture is collaborative, fast-paced, and service-driven, making Asay Realty a dynamic place to grow your career in real estate.