Facility Coordinator - Ada Jenkins Center

Facility Coordinator

Job Summary: The Facility coordinator maintains and oversees the building/company grounds, and equipment to ensure that a workspace is safe and functional. This will include negotiating contracts with service providers, managing contractors, inspecting facilities to meet safety regulations and coordinating renovations and updates. The Facility Manager will also oversee rentals and volunteer projects.

About the Ada Jenkins Center

The Ada Jenkins Center has stood in Davidson for more than 80 years as a hub for education and community services in northern Mecklenburg County. With services including social work case management, , youth and adult education, and food pantry, we exist to help people create lasting solutions for economic stability. Learn more: www.adajenkins.org

The Facility coordinator reports to the CEO and Development Manager and has the following responsibilities:

Facility Management

• Ensures that the facility is operational by overseeing building and grounds maintenance.
• Collaborates with contractors on projects and contracts.
• Ensures that the facility is clean and maintained by scheduling and managing cleaning company.
  • Orders supplies
  • Performs janitorial tasks when necessary
• Schedules and supervise maintenance repair work and assist with installations and servicing of equipment.
• Oversees Building Safety:
  • Point of contact for fire department, police department, security company and alarm monitoring service and inspections
  • Conducts and documents facility inspections
  • Maintains and Communicates safety procedures to staff
• Maintains facility calendar and scheduling.
• Communicates with staff on upcoming events and/or any facility updates.
• Provides keys and fobs for staff, renters, and contractors.
• Manages facility rentals
  • Point of contact for leases and tenants
  • Schedules and manages meeting spaces including contracts and payments
  • Manages group and volunteer projects as well as tracks and records volunteer hours

Management of AJC Assets

• Management of AJC vehicles - Dental Bus and driver and AJC Van.
• Collaborates with Phone and Internet Company.
• Handles IT relations, including issuing of computers, phones and other technology.
• Handles general maintenance of office equipment such as printers and schedules servicing of equipment as needed.
• Manages onsite IT volunteer.

Qualifications and Skills

• High School Diploma or its equivalent
• 2-3 years of experience in facilities management or equivalent related functions
• Able to work Full Time hours (32 - 40 hours/week)
• Knowledge of OSHA and other safety and environmental regulations
• Organized, self-starter, and detail oriented
• Excellent communication skills
• Strong negotiation skills
• Excellent customer service focus
• Knowledge of general maintenance, IT, and equipment
• Understanding of accounting knowledge
• Available to work occasional evenings and weekends
• Valid NC Drivers License
• Must have received or be willing to receive Covid-vaccine by date of hire. If unvaccinated weekly Covid-testing is required

No calls, emails, or visits please. For immediate consideration, please formally apply online and provide a resume and cover letter.

The above statements are intended to describe the general nature and level of work being performed by people assigned this job classification. They are not to be constructed as an all-inclusive list of all duties, skills, and responsibilities of people so assigned. Ada Jenkins Center will engage in an interactive process with employees requesting medical or religious accommodations.

The Agency's policy is to provide equal opportunity in all terms, conditions, and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, age, marital status, disability or veteran status.