Gift Processing Coordinator

Associate Director, Gift Processing

Information Technology (IT)

New York City Office Midtown

A global advocacy organization for the Jewish people.

The IT Department creates and implements the IT strategy and systems supporting the organization's mission and objectives. We ensure that our infrastructure serves the computing, data management, and communication needs of more than 300 employees on four continents.

This position makes an impact by overseeing the end-to-end process of receiving and recording all gifts to the organization. This role is essential for supporting the organization’s goals by ensuring the accurate, timely, and efficient processing of donations. The Associate Director leads and manages the Gift Processing team and works closely with other departments, including Development, the Raiser’s Edge team, and Finance, to ensure the

seamless integration of gift processing within the organization’s operations. This role requires strong leadership to supervise staff, provide mentorship, and foster a collaborative work environment. The ideal candidate has proven team management experience, a strong background in CRM systems (preferably Raiser’s Edge NXT), nonprofit financial tracking expertise, and the ability to collaborate effectively across departments.

Gift Processing Management

• Supervise and mentor the Gift Processing team, providing direction, training, and feedback. Foster a collaborative

and efficient work environment to ensure timely processing of all gifts.

• Lead and manage the gift processing function and provide backup data entry assistance when necessary.
• Ensure that effective processes are in place to follow up on gifts received with missing, incomplete, or unclear information, and that effective procedures are in place to provide oversight to the entire process for handling all pledge and gift payments throughout the system.
• In coordination with the Associate Director, Stewardship, work with program staff to ensure that restricted gifts are tracked and are spent appropriately. Develop procedures to ensure that accurate and timely reporting is being provided to donors who have given restricted gifts.
• Continuous focus on operations improvement for s gift acknowledgments, tax substantiation, and quarterly

pledge reminders processes.

• Ensure that the transaction processing and financial reporting components of the “Pledge to Cash” business process are working efficiently and effectively. Manage key internal controls to ensure that all gifts are recorded accurately and on a timely basis, there is appropriate documentation supporting the gifts, and that the funds received are properly safeguarded.
• Coordinate with the Development team to contact donors to resolve issues or concerns.
• Refine and manage reconciliation of gift data across multiple systems with Raiser’s Edge being the primary system

of record.

Reporting and Analysis

• Work closely with National Development in issuing financial annual performance reports to endowment and other

donors.

• Responsible for producing and presenting Campaign Revenue Forecasting pledge receivable aging and write-off

reports.

• Prepare various financial campaign revenue reports (e.g., daily gift report, weekly and monthly campaign reports),

providing accurate updates that are distributed to National Development, Regional Offices, and lay leaders.

Finance Collaboration

• Assist with reconciliation between the financial accounting system (NetSuite) and the donor management system (Raiser’s Edge NXT) and the bank.
• Serve as the lead contact for colleagues requesting that new gift codes are created and ensure that any new codes.
• Coordinate with the Finance, Business Analyst/Database Administrator, and Development Business Operations Team. Review and plan for outstanding matters of importance and discuss ways to continuously streamline and improve the Pledge to Cash business process through technology and other innovative ideas.

• Ensure that there is continuous and collaborative communication on all relevant matters with the National Development Department, Regional Offices, and IT. Coordinate with the Senior Development Director, Operations and Associate Director, Data Applications, Operations to ensure that financial systems and procedures are effectively aligned with Development operations and policies.

Small office/team of 1-3

• Excellent supervisory skills with a strong background in team synergy
• Extensive technical expertise in nonprofit CRMs, including data architecture, system integrations, automation workflows, and reporting tools. Experience with Raiser’s Edge NXT preferred.
• Bachelor's degree (Finance or Business preferred) or relevant work experience
• Minimum of 5 years of related work experience (gift processing and record keeping in a not-for-s)

• The salary for this position is $100,000 to $120,000 base depending on relevant experience and location.

Regular Full-time employee benefits:

• Medical, vision,and dental plans
• Flexible Spending Account options
• Generous Paid Time Off (PTO) - 15 vacation days per year,that increases with continued employment
• Paid Holidays (many Federal and major Jewish Holidays)
• Hybrid work schedule
• 403(b) participation, after one year of employment
• Transit plan