Executive Assistant to Chief Executive Officer

A successful Consumer Products Company are seeking an Executive Assistant/Personal Assistant.

• Must have worked with complex calendars for a CEO
• Must be able to multitask
• They are a small company so this individual will be wearing many hats
• Someone from a Director to Consumer company, manufacturer or distributor would be ideal
• Must live in Miami or Ft. Lauderdale

The Executive Personal Assistant will provide comprehensive administrative and

personal support to the CEO. This dynamic role requires exceptional organizational skills, proactive

problem-solving abilities, and a high degree of professionalism and discretion. The candidate will

manage a mix of professional and personal responsibilities, enabling the CEO to focus on strategic

initiatives. The ideal candidate thrives in a fast-paced environment and demonstrates the ability to

anticipate needs, manage multiple priorities, and adapt to evolving challenges.

Administrative Support:

● Manage complex calendar, including professional and personal schedules, ensuring prioritization

of meetings and commitments.

● Arrange and optimize professional and personal travel, including work trips, family vacations,

and logistics such as accommodations and transportation.

● Track workflows and follow up proactively on reminders and action items.

● Prepare meeting agendas, document key discussion points, and ensure timely follow-up on

action items.

● Conduct in-depth research and compile findings into concise reports or databases for both

professional and personal initiatives.

● Plan and organize business events such as dinners and parties, including guest list management,

invitations, and vendor coordination.

● Draft and maintain company policies, SOPs, and professional correspondence.

● Support the CEO in setting and monitoring team KPIs, ensuring accountability among direct

reports.

● Assist with HR operations such as onboarding, payroll, and employee documentation.

● Provide ad hoc support across various business areas, including sales, business development, HR,

and marketing.

Personal Support:

● Coordinate personal calendar management, including medical appointments, family events, and

social engagements.

● Handle personal errands such as shopping and managing returns or exchanges.

● Plan and organize personal events such as dinners and parties, including guest list management,

invitations, and vendor coordination.

● Manage personal social media accounts as required.

● Organize personal documents such as insurance, legal paperwork, and travel visas.

● Schedule and oversee vehicle maintenance, including fuel, cleaning, and servicing.

● Coordinate house management tasks, including grocery runs and household errands.

Qualifications:

● Bachelor’s degree in Business Administration, Communications, Marketing, or a related field

preferred.

● Minimum of 3 years’ experience in a similar role supporting senior-level executives.

● Proficiency in G Suite, Slack, Dropbox and Notion.

● Excellent organizational and time management skills with the ability to manage multiple

priorities and deadlines.

● Strong written and verbal communication skills.

● High level of professionalism, integrity, and discretion in handling confidential information.

● Proactive, resourceful, and detail-oriented with strong problem-solving abilities.

● Experience in a fast-paced, dynamic environment, capable of navigating ambiguity.

● Capability to build and maintain relationships with a diverse range of stakeholders.

● Flexibility to handle both business and personal tasks seamlessly.

● Proven ability to adapt to changing priorities and demands while maintaining efficiency and

effectiveness.

● Willingness to manage both professional and personal errands and travel arrangements.

QUALIFIED CANDIDATES NEED ONLY APPLY