What are the responsibilities and job description for the Executive Personal Assistant position at Ascension Global Staffing & Executive Search?
Ascension Global Staffing & Executive Search has been engaged by an accomplished and entrepreneurial CEO to identify a highly experienced Executive Personal Assistant to serve as a strategic partner. This unique opportunity is ideal for a polished, proactive professional who thrives in a dynamic, fast-paced environment and enjoys managing both business and personal responsibilities at a high level.
The CEO leads a rapidly growing company and is seeking a trusted assistant who will help manage the many moving parts of her life and business with discretion, efficiency, and grace.
Key Responsibilities:
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Act as a strategic extension of the CEO in all aspects of daily life — professional and personal
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Proactively manage an ever-changing calendar, prioritizing appointments and travel schedules
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Attend internal and external meetings with the CEO; take notes, track action items, and follow up with the executive team
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Serve as liaison and communication hub between the CEO and senior leadership team
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Draft and manage emails, correspondence, and responses on behalf of the CEO
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Coordinate complex domestic and international travel arrangements
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Plan and execute personal and professional events, dinners, and gatherings
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Provide support with expense reporting, errands, and ad hoc projects
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Maintain availability outside traditional business hours as needed (within reason)
Qualifications:
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10 years of experience as an Executive/Personal Assistant to a CEO, entrepreneur, ultra high net worth individual, or high-profile principal
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Bachelor’s degree preferred
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Deep understanding of the needs of high-performing, high-demand executives
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Exceptional emotional intelligence, discretion, and ability to handle confidential information
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High-level organizational and project management skills; self-starter with excellent judgment
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Strong written and verbal communication; capable of crafting emails and correspondence
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Advanced proficiency in Microsoft Office, especially PowerPoint
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Friendly, poised, and grounded personality with a strong sense of humor and grace under pressure
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Interest in travel and team sports is a plus
