What are the responsibilities and job description for the Real Estate Legal Assistant position at Ascension Global Staffing & Executive Search?
Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.
Ascension Global Staffing & Executive Search is seeking a Legal Assistant for our New York office to support our client's Real Estate Department in their New York office.
- The Legal Assistant plays a crucial role in supporting the Real Estate practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions.
- This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment.
- The Legal Assistant will also include junior level paralegal billable tasks. Senior level experience with a minimum of seven years, working with commercial real estate, highly preferred.
Duties and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Provide legal administrative support to Real Estate attorneys and paralegals.
- Handle all marketing, travel arrangements and non-legal matters for the attorney.
- Handle Department billing and invoicing.
- Handle general correspondence.
- Assist with due diligence as requested.
- File of both physical and electronic documents.
- Take client calls, connecting all incoming calls, including initial screening for potential clients.
- Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
- Schedule and coordinate meetings including videoconferences, and conference calls.
- Manage attorneys’ contacts, schedule, and calendar.
- Track due dates and deadlines.
- Enter time for timekeeper and print reports as requested.
- Track and record billable and non-billable time as needed.
- Create, revise and format legal documents.
- Prepare closing binders via iManage as well as physical binders.
- Process expense reports.
- Process check requests for vendor costs and trust disbursements.
- Find and retrieve information from files.
- Assist with follow up on AR collection.
- Assist attorneys and paralegals in preparation for meetings.
- Maintain confidentiality of client information.
- Manage information through various firm databases, including but not limited to MS Teams, Word, Excel, iManage, and other platforms.
- Coordinate projects and daily department functions.
- Provide excellent customer service to all clients both over the phone and via email.
- Update and track cases via excel sheet.
- Other duties as needed.
