What are the responsibilities and job description for the Real Estate Legal Assistant position at CF Legal Recruiting and Staffing?
A top national full service AM 200 law firm is seeking a Legal Assistant in their New York office to support their Real Estate Department.
The Legal Assistant plays a crucial role in supporting the Real Estate practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions. This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment.
The Legal Assistant will also include junior level paralegal billable tasks.
**Senior level experience with a minimum of seven years, working with commercial real estate, highly preferred.**
Duties and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Provide legal administrative support to Real Estate attorneys and paralegals.
- Handle all marketing, travel arrangements and non-legal matters for the attorney.
- Handle Department billing and invoicing.
- Handle general correspondence
- Assist with due diligence as requested
- File of both physical and electronic documents.
- Take client calls, connecting all incoming calls, including initial screening for potential clients.
- Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
- Schedule and coordinate meetings including videoconferences, and conference calls.
- Manage attorneys’ contacts, schedule, and calendar.
- Track due dates and deadlines
- Enter time for timekeeper and print reports as requested
- Track and record billable and non-billable time as needed.
- Create, revise and format legal documents.
- Prepare closing binders via iManage as well as physical binders.
- Process expense reports
- Process check requests for vendor costs and trust disbursements
- Find and retrieve information from files.
- Assist with follow up on AR collection.
- Assist attorneys and paralegals in preparation for meetings.
- Maintain confidentiality of client information.
- Manage information through various firm databases, including but not limited to MS Teams, Word, Excel, iManage, and other platforms.
- Coordinate projects and daily department functions
- Provide excellent customer service to all clients both over the phone and via email
- Update and track cases via excel sheet
- Other duties as needed
