Corrections Records/Classifications Clerk

SUMMARY

Clerical Deputies are responsible for performing clerical and office related duties based on their assigned Division, Unit, or Section.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The most important and essential job function of the position is to have an attitude of service to others.  Attitude is essential to maintain positive relationships with co-workers, respond professionally, calmly, and politely to members of the community, work as a team member, function under pressure, and respond in a professional manner to supervision.  Other duties and responsibilities are listed below.

•  Answer telephones professionally from a variety of sources including citizens, law enforcement and public safety officials, dignitaries, and others
•  General knowledge of office equipment and technology
• Complete duties in support of co-workers in assigned Division, Unit, or Section
• Perform basic tasks in Microsoft Office and other computer programs and websites related to specific Office tasks
•  Accurately file documents and records 
• Write legibly and speak clearly to effectively communicate with the public, co-workers, and supervisors
• Other duties as directed by a supervisor

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and ability required to perform the duties of a Clerical Deputy.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

High school diploma, general education degree, or equivalent.

LANGUAGE SKILLS

Compose or reply to emails and complete Office forms.

Ability to effectively communicate with the public and members of this Office.

MATHEMATICAL SKILLS

Accuracy with numbers and balancing financial accounts.

Count money accurately. 

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

COMPUTER SKILLS

Basic computer skills, such as word processing, email, and ability to use criminal justice databases and Office websites.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions in written, oral, or diagram form. Make sound decisions and possess problem solving skills.

CERTIFICATES, LICENSES, REGISTRATIONS

Certifications required for specific job duties.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of a Clerical Deputy. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands include the following.

•         Ability to walk, sit, stand, use hands to type and utilize a mouse, reach with hands and arms, speak, and hear

•         Lift or move up to 20 pounds

•         Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

•         Clerical Deputies are required to view computer screens while performing the duties of this job

MENTAL STABILITY

The nature of this important public safety position requires that an employee maintain a high level of mental stability. The employee must demonstrate reasonable judgment in a variety of stressful and non-stressful situations.

The employee must maintain a positive attitude, positive interpersonal relationships, and be free from debilitating anger or hostility. There must be no evidence of problems with drugs, alcohol, or other addictive behavior or the necessity for psychotropic medications that would affect the employee's ability to perform the essential functions of this job.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those encountered while performing the essential functions of a Clerical Deputy. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Clerical deputies are occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.

Salary : $36,409 - $38,909