What are the responsibilities and job description for the Talent Acquisition Administrator position at Ascent Aviation?

Job Details

Job Location

Marana - Headquarters - Marana, AZ

Position Type

Full Time

Education Level

High School / GED

Job Shift

1st Shift

Job Category

Admin - Clerical

Description

As the Talent Acquisition Administrator at Ascent Aviation Services, you will play a vital role in supporting the Talent Acquisition team and contributing to the growth of our organization. Reporting directly to the Director of Human Resources, you will assist with various aspects of the recruitment process, ensuring a seamless and positive experience for candidates and new hires. In this role, you will embody our core values of Respect, Safety, Quality, and Results, creating a professional and welcoming environment. Your efforts will directly support our vision of becoming the most trusted aerospace solutions provider in North America.

Ascent is experiencing unprecedented growth with the launch of our new 777 program, supported by two new hangars. In 2025, we plan to hire over 250 people to meet the demands of this expansion! This position will play an integral role in helping the company achieve these ambitious goals while contributing to a strong, talented workforce.

DUTIES / RESPONSIBILITIES :

Conduct initial phone screens to assess candidate qualifications.
Facilitate the interview process by scheduling interviews, sending reminders, and coordinating with interviewers.
Schedule pre-employment drug screens and background checks.
Conduct reference checks as needed.
Complete pre-hire tasks in the HRIS system, ensuring accurate and compliant data entry.
Conduct New Hire Orientation sessions, familiarizing employees with company policies and culture.
Submit Personnel Action Forms (PAFs) for internal promotions and transfers.
Refresh online job postings to maintain visibility and attract top talent.
Write engaging job advertisements for social media and other platforms.
Assist Talent Acquisition Partners with tracking metrics, generating reports, and updating job descriptions.
Organize and maintain recruitment documentation and files.
Contribute to special projects and support the team with other administrative tasks as needed.

Additional Responsibilities :

Represent the company at career fairs and networking events, building relationships with potential candidates.

Undertake special projects as assigned by the HR Director

Qualifications

REQUIRED SKILLS / ABILITIES :

Proactive, self-motivated, and driven to succeed in a fast-paced environment.

Strong organizational and planning skills with the ability to adhere to deadlines.

Meticulous attention to detail and the ability to maintain confidentiality.

Exceptional communication skills, both verbal and written.

Ability to multi-task and adapt to rapidly changing circumstances.

Ability to foster positive working relationships with co-workers and project a professional image to the public.

Capable of working independently with minimal supervision.

Comfortable participating in career fairs and networking events.

EDUCATION AND EXPERIENCE :

Minimum Qualifications :

High School diploma or equivalent.

Minimum of one year of experience in an administrative position.

Basic working knowledge of Microsoft Excel.

Basic understanding of professional email etiquette, including proper spelling and grammar, is required to ensure clear and effective communication.

Experience using Canva or a similar program.

Preferred Qualifications :

Three years or more of HR administrative experience.

Experience in administrative tasks related talent acquisition cycle.

Bilingual in Spanish highly preferred.

Comfortable public speaking in front of groups of up to 40 people at a time.

Familiarity with HRIS systems (e.g., Paycom, ADP, Workday).

PHYSICAL REQUIREMENTS :

Ability to sit or stand for extended periods.

Occasional squatting, lifting, carrying, pushing, or pulling up to 20 pounds.

EQUIPMENT OPERATED :

Telephone, personal computer, multiple printers, typewriter, copy machine, digital camera, and shredder.

o May be required to operate additional office equipment not explicitly listed in this description as needed to perform job duties effectively.

WORKING CONDITIONS :

Work primarily in the Human Resources building with frequent travel to various locations on base.

Primarily works in an office setting with occasional travel for career fairs and events.

Potential exposure to materials listed on Material Safety Data Sheets.

Protective Equipment Required : None

OTHER DUTIES :

May be required to work at both Marana, AZ and Tucson, AZ locations as business needs dictate.

Additional duties may be assigned at the discretion of department management.

Ascent Aviation Services is dedicated to fostering an inclusive work environment. We provide equal employment opportunities and are committed to making reasonable accommodations for qualified individuals with disabilities to enable them to perform the essential functions of their job. If you require any accommodations during the application or interview process, please let us know.

EEO / AA / F / M / VET / DIS

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