Administrative Assistant

Job Title: Part-Time Executive Assistant

Location: San Diego

Hours: Up to 25 hours per week

Ascent is a leading provider of innovative financial products and student support services that enable more students to access education and achieve academic and economic success. Everything Ascent offers is designed with the best-in-class teams and technology to increase every student's ability to plan, pay, and succeed in their education and career. Ascent's planning tools and financing resources are co-created by students for those in college, graduate school, and career training programs. Ascent offers financial wellness education, student success services, and one-on-one and digital career coaching that put students' academic and professional goals within reach. Ascent has been widely recognized for its strong culture – named “Best Places to Work” by the San Diego Business Journal for the past 5 years – and as an industry leader – named “Best Student Loan” by NerdWallet for the past 3 years.

About the Role:
We are looking for a highly organized and proactive Part-Time Administrative Assistant to provide high-level support in a fast-paced and hybrid work environment. This is an opportunity for someone who excels at managing schedules, coordinating meetings, handling travel logistics, and supporting team projects. If you thrive in an executive support role and enjoy problem-solving, organization, and ensuring smooth day-to-day operations, we’d love to hear from you!

Key Responsibilities:

• Schedule and coordinate meetings, ensuring alignment across teams and time zones.
• Assist with expense tracking and report submission.
• Take detailed notes, summarize key takeaways, and follow up on action items.
• Book flights, hotels, and ground transportation while optimizing schedules and budgets.
• Research and coordinate logistics for team events, offsites, and executive engagements.
• Identify and liaise with vendors for services such as event venues, catering, and office needs.
• Keep track of deadlines and deliverables, managing project management software (ClickUp) and help prioritizing deliverables.
• Create standard operating procedures (SOPs) for repeatable tasks and help to identify inefficiencies and suggest tools and solutions.

What We're Looking For:

• Prior experience as an Executive Assistant, Administrative Assistant, or similar role.
• Ability to manage multiple priorities and deadlines with a high level of attention to detail.
• Comfortable using Microsoft suite of tools, calendar tools, expense tracking software, and project management tools.
• Anticipates needs and takes initiative to improve processes.
• Professional written and verbal communication skills.
• Ability to handle sensitive information with professionalism.

Hours & Flexibility:

• Up to 25 hours per week, with some flexibility in scheduling.
• In the office in San Diego on Tuesdays and Thursdays.
• Pay range is $25-$30 per hour.

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