What are the responsibilities and job description for the Engineering Administrator position at Ascential Technologies?
Job Summary:
We are seeking a detail-oriented and organized Engineering Administrator to support our engineering team by managing documentation, financial tracking, scheduling, and other administrative tasks. This role is critical in ensuring smooth engineering operations, compliance with industry regulations, and efficient project coordination.
Key Responsibilities:
Documentation & Compliance:
- Maintain and organize engineering documents, including technical reports, design specifications, and regulatory compliance records.
- Ensure all documentation aligns with FDA, ISO 13485, GMP, and other industry regulations.
- Assist in preparing reports, presentations, and regulatory submissions.
Project & Engineering Support:
- Coordinate meetings, track action items, and manage engineering project schedules.
- Support engineers and program managers by compiling data, preparing reports, and tracking project milestones.
- Assist with procurement, vendor communications, and inventory tracking of engineering materials.
Financial & Administrative Tasks:
- Track engineering budgets, expenditures, and purchase orders.
- Assist in cost analysis and financial reporting for projects.
- Work with finance and procurement teams to ensure timely processing of invoices and expenses.
Process Improvement & Coordination:
- Identify opportunities to streamline documentation and administrative workflows.
- Support cross-functional teams, including R&D, quality, and operations, in project execution.
- Ensure engineering department compliance with company policies and procedures.
Qualifications & Skills:
Education & Experience:
- Associate’s or Bachelor’s degree in Business Administration, Engineering, or a related field (or equivalent work experience).
- 1-3 years of administrative experience, preferably in an engineering, manufacturing, or regulated industry environment.
Technical Skills:
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management software.
- Experience with document control systems and ERP software (preferred but not required).
- Understanding of engineering terminology and processes (a plus).
Soft Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- High attention to detail and ability to work with minimal supervision.
