What are the responsibilities and job description for the Staff Accountant, Invoicing position at Asembia LLC?
Position: Staff Accountant, Invoicing
Department: Finance
Reports To: Revenue Manager
Primary Function:
Core responsibilities include but are not limited to daily, weekly, monthly invoicing procedures and processes. In addition, some administrative responsibilities and analyses as needed.
Job Scope and Major Responsibilities:
• Develop deep knowledge of ASIS billing system and its capabilities to better prepare monthly invoicing.
• Prepare accurate and timely invoices for assigned Hub and Data Programs
• Maintain/update billing statuses in billing systems on a regular and ongoing basis
• Fee for Service and Data Expenses: Perform analysis on member/vendor charges related to Fee for Service/Data programs and validate the accuracy of backup provided for payment.
• Maintain patient copay reconciliation report properly identified by vendor/manufacturer program monthly. Execute proper & timely reconciliation of patient copay files
• Prepare and enter monthly accrual journal entries to ensure accurate financial reporting
• Document and maintain departmental procedures in prescribed format with the goal of creating an organized and uniform process/procedure manual
• Additional accounting functions such as bill entry, invoice entry, analyzing balance sheet accounts
• Account reconciliations for FFS and FFD and ad hoc analyses requested by Management
• Assist with the external auditors during the financial year-end audit, providing support, reconciliations and analyses as needed.
• In depth understanding of GPO Manager, contractual terms, program requirements and pharmacy relationships
• Work with internal/external team members within the organization to enhance insight of the various programs and to ensure accuracy of invoicing
• Drive improvement by suggesting system and process enhancements.
• Other responsibilities as assigned (e.g. preparing admin fee files for loading, etc)
Performance Criteria:
Success in this role is measured by gaining and demonstrating a fundamental understanding of the various business segments (the GPO, BioRidge, Fee for Service, Fee for Data, FTE, Asembia1, & ASPN Pharmacies & Summit) and business relationships (vendor, wholesaler, and member), providing excellent service for our members, vendors, and internal departmental customers to enhance relationships and to improve efficiency wherever possible. Success in this role is measured by timely and accurate invoice preparation and reporting of finance/accounting information, payments and account reconciliation.
Company Requirements:
• Compliance with the provisions of the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations, as amended (“HIPAA”)
Minimum Qualifications:
• Bachelor’s degree preferably in Accounting or Finance.
• Ability to interpret contracts.
• Experience in the Pharmaceutical industry a plus
• Minimum of 2-3 years of professional experience required.
• Intermediate to Advanced proficiency in Excel, Outlook, Word, SharePoint
• Proficiency in analytical and/or data analysis a must
• Familiarity with Microsoft SQL is helpful but not necessary
• Experience with Ariba Network, Coupa and knowledge of other procurement sites is helpful
• Exemplary communication, organizational and time management skills.
Desirable Candidate:
• Self-motivated individual
• A natural desire to dig deep into data, ask questions, and seek out new information to better understand.
• Great problem-solving skills, a knack for identifying problems and developing effective solutions.
• Detail oriented, with a meticulous approach to work, with strong self-reviews.
• Attitude of continuous learning and a committed to staying current on existing/new programs.
• Resilience and adaptability, the ability to handle pressure, adapt to changing working conditions, and remain focused/productive even in a fast-paced environment.
• Exemplary communication, organizational and time management skills.
Asembia is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, natural origin, ethnicity, religion, gender, pregnancy, marital status, sexual orientation, gender identity and expression, citizenship, genetic disposition, disability or veteran's status or any other classification protected by State/Federal laws.
