Specialist, Records Compliance

Specialist, Records Compliance

Full Time Regular

12 months

Standard

Monday - Friday

8:00 a.m. - 5:00 p.m., occasional overtime

40; up to 40% teleworking subject to supervisor approval and department needs

A-B Tech Main Campus

Organize and maintain student records in accordance with accrediting body, including reconciliation and review of census documents required for yearly state audits. Handle regular daily functions of Records and Registration office including student registration, research of problems with registration and academic records, transcript processing, enrollment verification, academic forgiveness. Assist with quality assessment review of section census dates vital to correct reporting. Review grades by instructors prior to batch verification.

• Collects and reconciles census documents including data entry of students reported as no show. Sends student notification.

• Performs critical analysis of census documents (including proper student registration, attendance, and payment) in accordance with state audit requirements for state reporting. This responsibility is critical to maintaining the integrity of our records for ensuring accuracy and compliance for our audit processes.

• Performs quality assessment review and grade verification using reporting software.

• Performs registration entry, problem identification and resolution.

• Completes National Student Clearinghouse reports and uploads (monthly and at term end).

• Builds sections for irregularly scheduled classes and independent study sections; prepares Contact Hour Reports necessary to collect FTE for independent study sections; performs adjustments to high school sections when needed.

• Reviews North Carolina Community College System compliance policies and code for changes and adherence to changes.

• Understands and identifies schedule dates, changes, set up issues and identifies important dates for each term.

• Reviews the processing of student applications for Academic Fresh Start.

• Performs Records and Registration office functions, including transcript processing, grade changes, and enrollment verification, demonstrating in-depth knowledge across all areas. Additionally, assists with mandatory duties for the annual commencement ceremony, including support for the Information Desk and Enrollment Lab.

• Contributes to the College Vision, Mission, Values, and RISE statement.

• Supports workforce diversity in all its aspects.

• Performs other duties as assigned.

• Must have a minimum of a Bachelor’s degree;

• Must have at least one year of full-time or equivalent experience in an office setting working with database software and record keeping;

• Must have experience working with diverse populations in a public setting.

• Three years of full-time or equivalent experience working in an office setting with record processing, analysis, and reporting experience

• Experience working at a Community College.

• Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.

A-B Tech is nestled in the mountains of Western North Carolina and has served as the region’s premier two-year college since our establishment in 1959. With five locations, the College service area includes Buncombe and Madison Counties. We are a family of approximately 10,000 curriculum students, 14,000 continuing education students, and 1,100 faculty & staff. We offer an array of programs to meet local workforce needs which culminate in 55 degrees, 18 diplomas, and 56 certificates. A-B Tech is indicative of the modern comprehensive community college – providing innovative educational programming and collaborative community development. If you are dedicated to student and community success, then we invite you to explore employment opportunities at A-B Tech. We hope you will consider joining the A-B Tech Trailblazer family!

A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, Support, and Equity for Everyone.

This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!

A person who shares our commitment to sustaining a workplace that offers equal employment opportunity for applicants and employees without discrimination based on race, color, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, pregnancy, disability genetic information/medical history, age, and/or veteran/military status. In addition, the College prohibits discrimination based on any characteristic or condition protected by law, but not specifically mentioned here.

02/20/2025

03/17/2025

Yes

$46,224

Your total compensation goes beyond this maximum salary. Your A-B Tech benefits represent nearly 30% of your total compensation.

The total compensation for this position includes an 24.04% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy.

Total Compensation: 69,883

A-B Tech’s Human Resources (HR) department is located on the main campus at the Sunnicrest House. This beautiful Tudor-style Historic house served as a private residence for guests of the Vanderbilt family for the first century of the home’s life. Today you will find a professional HR family that is dedicated to ensuring all employees and applicants receive fast and accurate answers, compassion, fairness, and kindness from Monday through Friday 9:00 am – 5:00 pm. To ensure a prompt hiring process, please read the application directions located on the HR website. For questions, you may email us at hr@abtech.edu.