Administrative Assistant to the Director - Columbus OH Center

Position Title Administrative Assistant to the Director - Columbus OH Center Job Description

The full-time Administrative Assistant reports directly to the Director of Professional Development Services (PDS) at the university's Columbus, OH Center. This position provides support services to PDS.

• Completes administrative office and clerical work including serving as a resource person to inform interested individuals about PDS.
• Assigns and maintains class numbering system and database.
• Prepares and forwards agreement forms to school districts and vendors.
• Enters registrations into computer system.
• Processes credit/debit card and check payments.
• Balances payment records and forwards to business office.
• Maintains files on grade sheets, syllabi, and contracts.
• Creates and updates the class schedule on the web page.
• Updates and maintains the web page information.
• Responds daily to e-mail communications.
• Prepares reports under the direction of the Director.
• Demonstrates necessary' human relations skills in order to maintain a friendly, helpful atmosphere working with instructors, students, and school district personnel.
• Maintains current and accurate records on the computer.
• Maintains sufficient office supplies/forms for PDS.
• Prepares regular mailings to superintendents, curriculum directors, adjuncts, and others for PDS via US Mail and e-mail.
• Processes check requests and supplement contracts for PDS.
• Varied and Flexible Schedule
• Quality and accuracy of work is critical
• Performs other duties requested by the Director.
  
  

Required Qualifications

• Minimum of a high school diploma
• Associates degree preferred
  
  

Preferred Qualifications

• Experience as an Administrative Assistant in a university or school setting desired
• Associates Degree or BA Degree in an associated field of education
  
  

Physical Demands

• Willingness to work at the Columbus OH Center
• An eight-hour workday with some flexible scheduling
• Subject to frequent interruptions
• Extensive use of computer and keyboard
• The physical conditioning necessary for sitting for prolonged periods of time
• Visual acuity to review written documents
• Ability to hear and understand speech in face-to-face contact and on the phone
• Manual dexterity to operate telephone and keyboard
• Occasionally assist with classroom set-up (rearranging tables and chairs, technology, etc.)
• Ability to lift file storage boxes
  
  

Anticipated Start Date of New Hire 01/27/2025 Anticipated Number of Hours Working per Week 40 Shift Required? First

Job Duties

Posting Detail Information

Posting Number S894P Number of Vacancies 1 Desired Start Date 01/27/2025 Job Open Date 01/07/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Quick Link for Internal Postings https://jobs.ashland.edu/postings/6854