Office Coordinator

Office Coordinator – OnSite: Tampa, FL

We are seeking a dynamic and detail-oriented Office Coordinator to join our team. The ideal candidate will be the backbone of our office operations, representing our corporate culture while ensuring smooth daily functions and providing exceptional support to staff and leadership.

Position Overview

The Office Coordinator will manage day-to-day office operations, serve as the first point of contact at our front desk, coordinate with vendors, and maintain a professional office environment while supporting various administrative functions across the organization.

Key Responsibilities:

Front Desk & Reception

• Serve as the primary front desk representative, greeting and directing visitors professionally
• Manage visitor access and maintain secure guest badge system
• Answer and direct phone calls professionally
• Maintain a safe and clean reception area
• Complete end-of-day security procedures (lights, secure doors, floors, etc.)

Office Management

• Oversee general office operations and provide regular reports to leadership
• Coordinate facility maintenance and submit building work orders
• Manage office supplies inventory and maintain organized filing systems
• Process and distribute incoming mail
• Schedule and coordinate meetings, including conference room reservations
• Support in-house and off-site organizational activities
• Assist in event planning and coordination as needed

Administrative Support

• Work collaboratively with HR to implement office policies and assist with new hire onboarding
• Manage parking and badging systems
• Oversee company vehicle program and related expenses
• Complete day-to-day administrative functions including file organization, photocopying, and responding to internal/external requests

Vendor Management

• Build and maintain vendor relationships
• Negotiate with service providers
• Process incoming vendor invoices and manage payments
• Coordinate with service providers for maintenance and supplies

Required Qualifications:

Experience & Education

• 2 years of office administration experience (Reception, Office Management, Front Desk)
• Demonstrated track record of managing office operations and vendor relationships
• Experience with office management systems and procedures

Technical Skills

• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word)
• Advanced ability to learn new software systems
• Working knowledge of office equipment and machines
• Knowledge of clerical and administrative procedures and filing systems

Professional Attributes

• Strong customer service orientation
• Exceptional organizational and time-management capabilities
• Meticulous attention to detail
• Excellent interpersonal and communication abilities (both verbal and written)
• Professional demeanor and positive attitude
• Self-motivated with excellent initiative
• Ability to maintain confidentiality
• Flexible and willing to work extended hours when necessary
• Capable of handling multiple projects simultaneously within established time constraints
• Ability to work independently and in a team environment

This position offers an excellent opportunity for a professional who thrives in a dynamic environment and enjoys taking ownership of office operations while supporting organizational success.

Apply today to find your home at Ashley!

Benefits: When you join our family, you are eligible to participate in our comprehensive benefits programs which includes Health, Dental, Vision, Life/Disability, Flexible Spending Accounts, 401(k), Paid Holidays, Paid Vacation. Benefits may vary based on position and location, so we encourage you to speak with the recruiting team during the interview process.

Our Core Values:

• Honesty & Integrity
• Passion, Drive, Discipline
• Continuous Improvement/Operational Excellence
• Dirty Fingernail
• Growth Focused

To learn more about Ashley Furniture, our community engagement programs, environmental stewardship, and our core values, please visit our Corporate Social Responsibility information page: Corporate Social Responsibility

https://www.ashleyfurniture.com/about-us/corporate-social-responsibility/report/

This company values its diversity and is proud to be an equal opportunity employer. All employment decisions are made on the basis of an individual’s skills, qualifications, merit and business need.