Registrar

THE OPPORTUNITY

Located in the heart of San Francisco, the Asian Art Museum is home to one of the world's finest collections of Asian art, boasting more than 20,000 inspiring artworks ranging from ancient jades and ceramics to contemporary video installations. Dynamic special exhibitions, cultural celebrations, and public programs for all ages provide rich art experiences that unlock the past and spark questions about the future.

Currently, we are leading a search for a Registrar to join our team. This is an exceptional opportunity to join an organization that values creativity, teamwork, collaboration, and inclusion and where you will be surrounded by a diverse, talented, and enthusiastic group of colleagues.

The Registrar must have a thorough knowledge of, and experience in, all hands-on aspects of registration work. The Registrar performs a wide variety of professional registration duties, including more complex assignments requiring independent judgment and action. The Registrar has the authority to engage with staff, vendors, colleagues from other museums, donors, and members of the public regarding registration issues in a professional manner. The Museum Systems (TMS) database experience is fundamental to the job functions. The Registrar may direct other registration personnel, vendors and outside contractors, and supervises and administers the department in the absence of the Head of Registration. The incumbent is expected to be able to work independently and as part of a team.

ESSENTIAL FUNCTIONS

• Oversees and coordinates registration functions for exhibitions and coordination of the schedule for the installation team and couriers; generates and / or reviews a variety of documents including loan agreements and condition report forms; assists with Federal Indemnity, CITES and Immunity for Judicial Seizure applications, assists with exhibition contracts, updates and provides facility reports, certificates of insurance, and invoices; arranges logistics for exhibitions including coordination of packers, international and domestic shippers, freight forwarders and customs brokers. Acts as courier when necessary.
• Manages registration details for traveling exhibitions organized by the museum, including developing budgets; administers proper processing / coding for expenses and revenues (loan fees, pro-rated shipping costs, etc.); prepares checklists and any special instructions or display requirements; ensures that artworks are properly prepared for display and installation; organizes packing, crating, shipping, and courier travel; reviews and assists with development of contracts and monitors adherence to contract terms. The Registrar oversees incoming loans and selected gallery rotations; coordinates with curators, conservators, preparators, security and notifies other departments about changes in the galleries; creates object lists in the TMS collections database; generates manual files for each rotation; updates locations for objects and label information in database as needed and arranges logistics for loans and new acquisitions as needed.
• Provides support and assists with ongoing registration and collections management duties, thematic exhibitions, new accessions, object numbering, out-going and in-coming loan logistics and coordinates conservation and preparation needs and other registration duties as assigned; provides cross-training of departmental staff as needed.

MINIMUM QUALIFICATIONS

COMPENSATION

The Asian Art Museum is committed to practicing salary transparency. The hourly range for this position is $ 37.6144 - 45.1759 / hr. This FLSA exempt opportunity includes a generous benefits package, including but not limited to :

This position is represented by Local 1021, Service Employees International Union.

New hires typically start at the beginning of the wage range.

OUR DIVERSITY, EQUITY, AND INCLUSION COMMITMENTS

At the Asian Art Museum, we are dedicated to ideating, building, and holding ourselves accountable for Diversity, Equity, Accessibility & Inclusion in everything we do. We strive to foster a culture of respect, belonging and inclusivity for all employees.

Our mission is to celebrate, preserve, and promote Asian and Asian American art and cultures for local and global audiences. We provide a dynamic forum for exchanging ideas, inviting collaboration, and fueling imagination to deepen understanding and empathy among people of all backgrounds.

Diversity of thought and experience is essential to our mission, and we are committed to recruiting, hiring, and retaining a diverse workforce. We encourage applicants from all backgrounds to apply.

WHAT'S NEXT?

Apply online at https : / / about.asianart.org / careers / . Ensuring a smooth and enjoyable candidate experience is critical for us. Application materials will be screened in relation to the criteria described. Candidates deemed to be the most highly qualified will be invited to participate in the interview process. Our interview process tends to take about 4 weeks to complete but may fluctuate depending on the role. Appointment is subject to completion of a thorough background check process.

The Asian Art Museum is an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories (arrest and criminal histories) consistent with applicable federal, state, and local law.

Salary : $38 - $45