Office Coordinator

POSITION:                        Office Coordinator

DEPARTMENT:                Executive

FLSA STATUS:                  Non-Exempt, Full-Time, Non-Union

HOURLY RATE:               $19.75/hour

LEGENDS & ASM GLOBAL
Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.
ASM Global, the world leader in venue management and live event production, oversees 350 iconic venues stadiums, arenas, conventions centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

Summary:

The Office Coordinator serves a dynamic role, assisting various departments along with the first point of callers, visitors, staff and tenants to the ASM Global Offices at U.S. Bank Stadium. This individual will be tasked with regular and as-needed assignments, critical to the success of all events.

Essential Duties and Responsibilities

Include the following.

• Provide excellent customer service; welcome on-site visitors, determine nature of business, announce visitors to appropriate personnel, and direct visitors to meeting rooms or offices; add visitors to guest list for office upon request.

• Answer and screen telephone calls and emails, take and deliver messages, and provide information to visitors and callers.

• Maintain a clean voicemail and email inbox, returning inquiries in a timely manner.

• Maintain a working knowledge of stadium events and policies in order to answer inquiries about organization and provide callers and guests with accurate information about events at the facility, directions, etc.

• Receive, coordinate and input data for the NFL Credentialing System.

• Prepare and make copies of correspondence or other printed materials.

• Order, receive, and maintain office supplies.

• Receive and distribute mail, along with ensuring that all correspondence is sent out in a timely manner.

• Manage the schedule of internal conference rooms, along with keeping office spaces clean and tidy at all times.

• Be available to work a majority of major Stadium events i.e. concerts, Vikings games, etc.

• Assist all departments with various administrative duties.

• Other duties as assigned.

Supervisory Responsibilities           

This position does not have supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience         

• High School diploma or G.E.D. required

• Associates degree or 2 years’ related experience and/or training; or equivalent combination of education and experience.

• Experience using multi-line phone systems.

Skills and Abilities     

• Excellent oral, written, and interpersonal skills

• Excellent customer service and public relations skills

• Detail oriented, ability to prioritize, and meet deadlines

• Organizational skills required

• Ability to work in a fast-paced environment

• Ability to multi-task between job functions, remain flexible, and adjust to situations as they occur

• Ability to function independently with minimal supervision

• Proficient with Microsoft Office Suite (specifically Outlook, Excel, Word, and PowerPoint)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for long hours; use hands to handle files, type and operate office machines; to talk and hear on the telephone. Specific vision abilities required by this job include close vision to handle office correspondence.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons.  Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Salary : $20