What are the responsibilities and job description for the Executive Administrative Assistant, Senior position at Asml?
You are the glue of the organization, connecting the dots by working together and building strong relationships. We would like to welcome innovative, creative assistants who have a genuine interest in deep diving into the sometimes technical content while connecting with your R&D colleagues. You're the professional and trusted advisor for the R&D senior managers, you deliver administrative support in an organized way. Youre the champion in building strong meaningful relationships. This team consists of senior assistants, divided over all the sub-clusters globally (Software, Hardware, P&I, Technology). Project and year planning support : Involved in assigned projects. Acquire overall knowledge of the department year plan, activities, projects and daily priorities in order to ensure smooth information and work flow. As a Senior Management Assistant, you manage and take ownership of your work while demonstrating a strong drive to achieve meaningful results and show determination in the face of obstacles. By taking a helicopter view you are able to signal process improvement opportunities and will continuously seek for new ways of working in our fast-changing environment. In summary, as a Senior Management Assistant we expect you to : Be a senior role model for the rest of your team by stimulatingly a feedback culture with open communication. Promote MST and support your team lead, building a strong and reliable support organization. The tasks of the Senior Management Assistant include : International calendar & meeting management : Booking rooms and facilities. Pro-active screening and sorting inbox. React to e-mails; Function as first point of contact for questions or requests from internal and external parties to appointed managers or department. Facility services : e.g. registration and reception of visitors, floor management. Travel & expense management : Optimize travel of high complexity in different time zones, think ahead and take decisions. Prepare travel expense reports. Organize and coordinate meetings (e.g. workshops, events) of the assigned department or managers, take and distribute minutes and action lists. Cascading information to the sub-teams (chair of the weekly (local) Staff MA meeting). Strong collaboration with the Chief of staff; joint responsibility for preparing the cluster lead and MT meetings, off / on-sites, AEM and the annual planning. You play a pivotal role in advancing the organization by managing essential tasks and content for the management team. You provide clear direction and deliver comprehensive report outs on both the R&D D&E MT meeting and the local staff meeting. You are genuinely interested in the MSO pro WOW and enrolling this to the San Diego R&D D&E team (year calendar, agenda analysis, rotating schedule, etc.). Be willing to work beyond standard office hours to actively collaborate with the teams based in Veldhoven. Be willing to travel (at least twice) per year to Veldhoven to connect, network with collogues and staff members. Close cooperation with the D&E CET assistant and the D&E staff assistants team (Veldhoven based). 8 years of experience as a management assistant or in a similar supporting role in an international environment. You have a completed bachelor's degree or an associate degree. You are fluent in both spoken and written English. Complex international calendar management experience is a must. Excellent knowledge of the office 365 package is required. Experience working in dynamic International environments. You are able to translate policy or planning into group objectives. You are a pro-active and enthusiastic person, who is willing to take initiative, feels at ease in an international and fast-paced environment and knows how to set priorities under pressure. You understand the complexities of working in an international environment across different time zones. The current base annual hourly range for this role is currently : $Pay scales are determined by role, level, location and alignment with market data. The Company offers employees and their families, medical, dental, vision, and basic life insurance. Employees will also receive eight (8) hours of vacation leave every month and (13) paid holidays throughout the calendar year. All new ASML jobs have a minimum application deadline of 10 days. This position requires access to controlled technology, as defined in the United States Export Administration Regulations (15 C.Qualified candidates must be legally authorized to access such controlled technology prior to beginning work. Business demands may require ASML to proceed with candidates who are immediately eligible to access controlled technology. Diversity and inclusion It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company. ASML provides reasonable accommodations to applicants for ASML employment and ASML employees with disabilities. An accommodation is a change in work rules, facilities, or conditions which enable an individual with a disability to apply for a job, perform the essential functions of a job, and / or enjoy equal access to the benefits and privileges of employment. If you are in need of an accommodation to complete an application, participate in an interview, or otherwise participate in the employee pre-selection process, please send an email to USHR_Accommodation@asml.
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