Administrative support to Accounting

Description

Are you looking for an entry level / Junior position in accounting with great opportunity for growth in both accounting and Human resources? We have a very unique opportunity for you to learn the field of Accounting from a seasoned Controller. The position requires a quick learner with a positive outlook to support and service the needs of a great team.  This includes overseeing some key HR onboarding processes. 

This unique opportunity is based in Weston, Connecticut in a beautiful country setting.  Generous compensation, benefits , great team environment and true respect for work / life balance.  Apply today!  We will be interviewing candidates in the upcoming days. 

POSITION OBJECTIVES:

The Accounting / HR Manager reports to the Controller. In this capacity, the primary areas of responsibility will include assisting in the daily management of the Accounting Department, overseeing accounting areas including inventory management, accounts receivable, accounts payable, data entry, general accounting as well as payroll and generalist HR functions. In addition, this function may also support the Club Controller in other accounting and financial areas, based on business needs. 

SUMMARY REQUIREMENTS:

To perform this job successfully, an individual must be able to execute each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and/or satisfy the productivity, performance or qualification standards for the position.

ESSENTIAL JOB FUNCTIONS 

Human Resources / Payroll duties (Paylocity) for 50 full time employes, 100 seasonal employees: 

· Process biweekly payroll 

· Complete onboarding for new hires.

· Coordinate employee benefit for new hires and annual enrollment.

· Maintain employee files.

· Maintain Workers Compensation files.

Accounts Payable:

· Back up accounts payable clerk – entering vendor invoices.

· Approve accounts payable batches.

· Process\File 1099 annually.

· Reconcile vendor statements.

· Process weekly accounts payable checks.

Accounts Receivable:

· Reconciliation of membership counts by type of membership.

· Bill and set up new members monthly billing.

· Daily post members payments to accounts receivable.

· Reconcile banquet\third party billing\member events.

· Maintain member function questionnaire.

· Reconcile Daily POS

· Issue monthly statements to members.

· Respond to members’ questions concerning their statements.

· Process adjustments to members accounts as needed.

Other functions:

· Reconcile Balance Sheet accounts monthly:

· Issue monthly department variance reports to manager.

· Assist with annual audit.

· Assist with annual budget process.

· Process\file monthly CT Sales & Use, dues tax

Incidental Duties

The above list of essential job functions describes the general nature and level of work being performed in this job. It is not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

PERFORMANCE EXPECTATIONS

· Positive and versatile communication with staff, members, and guests at all times

· Job accuracy, attention to detail, and ability to manage inter-departmental situations per Club business needs

· Responsible for ensuring that all accounting and Human resources duties are handled professionally and accurately according to AVCC accounting standards and that proper records (digital and paper) are maintained 

· Ability to manage key accounting functions by setting the appropriate expectations and monitoring results

Requirements

Education and Experience:

· Minimum High school degree with 2 to 5 years’ experience in progressive accounting in a business of similar capacity. Bachelor degree a plus. 

· Prior private Club, Food and Beverage and / or Golf Operations cost control experience is desirable. 

Knowledge and Skill Requirements/Specialized Courses and/or Training:

· Financial acumen

· Solid interpersonal skills / communication skills 

· Ability to manage multiple projects and prioritize based on business needs

· Strong Computer Literacy required, i.e. solid NorthStar or similar accounting Software, Paylocity or similar Payroll / HR software, Microsoft Excel, and Word skills 

Food and Beverage and Golf Operation Knowledge for Inventory and purchasing management (supply and storage capabilities, knowledge of function requirements, knowledge of supplies needed, etc…) a plus

Language and Communication Skills:

· Outgoing, warm, caring, with a hospitality mindset.

· Must be able to communicate & interact professionally with all members, employees from various departments and Club Bank at all times.

Physical, sensory and motor demands:

· Ability to work on a computer for extended hours.

· Ability to move occasional file boxes. 

· Good visual acuity

Salary : $38,800 - $49,200