Demo

Project Coordinator

Asphalt Solutions Indianapolis
Glen Ellyn, IL Full Time
POSTED ON 2/11/2025
AVAILABLE BEFORE 4/10/2025

Job Description:

We are looking for a highly organized and detail-oriented Construction Project Coordinator to manage various aspects of our construction projects. The ideal candidate will be responsible for coordinating job tasks, managing communication between teams, and ensuring that every phase of the project runs smoothly from start to finish. This role will require strong multitasking skills, the ability to maintain accurate records, and close collaboration with sales, crews, and other departments.

Key Responsibilities:

  • Scheduling: Organize and schedule inspections, job phases, and final completion dates. Coordinate equipment and material deliveries.
  • Customer Contact: Maintain communication with customers as needed, providing updates on project timelines and addressing concerns.
  • Job Setup: Set up "JULIES" (job outlines) and assist with the setup of inspections and final reviews.
  • Document Verification: Ensure that all paperwork and job maps are accurate before job commencement. Review the information with the salesperson for accuracy.
  • Phase Management: Track project phases, ensuring all tasks are completed before closing out each phase.
  • Closeout Procedures: Confirm job and inspection completions, ensuring proper documentation for closeout.
  • Warranty Work: Assist in entering and completing warranty work, ensuring all follow-up actions are completed on time.
  • Crew Coordination: Communicate with crews to clarify details and scope of work, addressing any concerns or changes to job scope.
  • Job Completion: Verify that all jobs are fully completed, and marked as "complete" in the appropriate systems.
  • Timesheets & Payroll: Maintain and manage sheets for payroll purposes, ensuring accuracy.
  • WIP Management: Make necessary updates to work-in-progress (WIP) jobs and change statuses as required.
  • Material Management: Order materials for crews and the shop, ensuring inventory is managed efficiently. Price check materials as needed.
  • Equipment & Repair Coordination: Schedule and coordinate repairs for equipment within the shop, ensuring minimal downtime for field operations.
  • Site Logistics: Organize the delivery and setup of barricades for job sites, ensuring compliance with safety regulations.
  • Trucking & Equipment Moves: Coordinate trucking move permits and schedule necessary equipment moves to ensure job site efficiency.
  • T&M Requests: Handle time-and-material (T&M) requests, ensuring proper documentation and approval processes are followed.
  • Exact Time Entry: Enter job-related information into Exact Time software, ensuring accurate tracking of work hours.
  • Payable Approvals: Approve and track payables, ensuring correct job numbers are added and all necessary documentation is attached.
  • System Updates: Mark jobs complete in Procru and ensure all related records are up to date.

Qualifications:

  • Proven experience in construction coordination or a similar field.
  • Excellent organizational and time management skills.
  • Strong attention to detail and ability to handle multiple tasks at once.
  • Experience using project management software (e.g., Procru, Exact Time) is a plus.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and as part of a team.
  • Ability to problem-solve and handle unexpected challenges in a fast-paced environment.
  • Familiarity with construction materials, equipment, and job site operations.
  • Basic knowledge of job costing and budgeting is a plus.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

  • 401(k)
  • Health insurance
  • Paid time off

Schedule:

  • 10 hour shift
  • 8 hour shift

Work Location: In person

Salary : $55,000 - $60,000

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Project Coordinator?

Sign up to receive alerts about other jobs on the Project Coordinator career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$56,031 - $73,950
Income Estimation: 
$131,105 - $151,214
Income Estimation: 
$137,848 - $188,725
Income Estimation: 
$133,169 - $155,469
Income Estimation: 
$66,775 - $85,197
Income Estimation: 
$69,279 - $89,028
Income Estimation: 
$88,573 - $114,377
Income Estimation: 
$102,413 - $133,130
Income Estimation: 
$91,640 - $116,747
Income Estimation: 
$119,541 - $162,386
Income Estimation: 
$87,195 - $112,851
Income Estimation: 
$115,491 - $158,336
Income Estimation: 
$102,413 - $133,130
Income Estimation: 
$109,705 - $144,044
Income Estimation: 
$119,541 - $162,386
Income Estimation: 
$56,031 - $73,950
Income Estimation: 
$131,105 - $151,214
Income Estimation: 
$137,848 - $188,725
Income Estimation: 
$133,169 - $155,469
Income Estimation: 
$66,775 - $85,197
Income Estimation: 
$107,623 - $139,321
Income Estimation: 
$133,494 - $170,282
Income Estimation: 
$131,105 - $151,214
Income Estimation: 
$128,269 - $173,633
Income Estimation: 
$157,111 - $225,157
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Not the job you're looking for? Here are some other Project Coordinator jobs in the Glen Ellyn, IL area that may be a better fit.

Digital Outreach Coordinator

The Resurrection Project, Chicago, IL

Senior Marketing Coordinator

Project Management Advisors, Chicago, IL

AI Assistant is available now!

Feel free to start your new journey!