HR Coordinator
Department : Human Resources
Employment Type : Permanent - Full Time
Location : Austin, TX
Description
This role will be responsible for assisting with the day-to-day operations of the Aspire Allergy & Sinus People team, providing administrative support for all the HR and Recruitment activities. In addition, this person will provide the necessary support to ensure that all Aspire employees are productive, empowered & equipped for success.
You will support many People centric initiatives, including but not limited to : Recruiting, HRIS administration, new hire onboarding, employee transitions, offboarding, development, compliance & diversity & inclusion efforts.
Schedule : Mon-Thurs 8am-5pm
Fri 8am-12pm
Work Environment :
This position is based at our Austin, TX headquarters, located at 5929 Balcones Dr #200, Austin, TX 78731 working with both onsite and dispersed Aspire staff in various locations.
There is an option to work remotely one day per week based on business needs and manager approval.
Key Responsibilities
- Assist with full cycle recruitment as needed : Create & update job descriptions, post job ads, vet resumes, send out assessments, conduct phone screens, source candidates, conduct reference checks & draft job offers
- Coordinate the new hire onboarding process including :
Pre-boarding tasks and communication with incoming employees
Training plan preparationNew hire orientationsI-9 processingAdding to all necessary systemsManage employee files, upkeep and administrationCreate job change paperwork as needed (promotions, transfers, schedule changes, terminations etc.)
Process employee changes in systemsAdministrative tasks for employee terminations (removing from systems, communication, etc.)Help manage and improve all People systems & software including : Paylocity (HRIS), WorkTango (Recognition platform), Lessonly (LMS), Daily Drop (company intranet), Pingboard (Org Chart) and Pinpoint (ATS)Event coordination and prep : Company events, interviews, team building, acquisition announcements, etc.Support compliance needs of the HR department including :Auditing benefit bills and assisting with benefit system administration
Assisting with annual audits (401k, EEO-1, Workers Comp, PTO setup, etc.)Managing the ACA dashboard in PaylocityAssisting with leave coordination efforts (FMLA, non-FMLA, Colorado FAMLI leave)Assist with payroll processing and post-payroll administrative tasksAssist with tasks related to annual projects such as open enrollment, performance reviews & merit increasesManage workers' compensation claims and coordinate occupational medicine visits for needlestick injuriesAssist with employment verification inquiriesProvide support with implementation, administration, processes & systems that support Aspire in the endeavor to enhance cultureCollaborate with the HR team to support new and existing HR and recruiting initiativesAll other duties, tasks and projects as assignedReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions)
Skills, Knowledge & Expertise
Competencies
Strong attention to detail and processesAbility to maintain a high level of employee confidentialityAbility to work independentlyAbility to prioritize and manage multiple workflows and responsibilitiesExcellent interpersonal, organizational and communication skills (verbal and written)Must be able to work closely and well with others in a team environmentRequired education and experience
One year of experience working with HR related activities / software (HRIS, Performance Management, LMS, etc.)Proficiency with Google suite and Microsoft Office products, particularly excelMinimum of High School Diploma or equivalentPreferred education and experience
Experience using an HRIS or Applicant tracking system, Paylocity preferredProven administrative background and / or HR certification / degreeAbility to interact comfortably with employees at every level of the organizationPreferred experience working with and understanding pertinent employment lawsJob Benefits
Medical, Dental and Vision InsuranceGenerous Paid Time Off and Paid Holidays1 Half-Day a Week401(k) Generous Employer MatchLife InsuranceHALF DAYS every FridayAND MORE!Explore More About Aspire
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