Administrative Assistant

Aspris Education and Children’s Services is a leading company in the UK offering independent behavioural care for commissioners across the UK. With over 100 high quality schools, colleges and homes we focus on making a real and lasting difference for everyone we support.

Sedgemoor Manor School are recruiting for an Administrator to join their administration team. We are looking for an enthusiastic multitasker, who is highly skilled and proficient in the use of Microsoft office, excel & word. The successful candidate will be a solution focused member of the team and be able to prioritise competing deadlines in a professional manner. We are happy to receive applications from applicants who are looking for either term time hours (39) or full time (52), or anything in-between.

Sedgemoor Manor is a specialist day school for young people who have needs associated with a diagnosis on the autistic spectrum/SPLD and are aged between 10 and 18 years. Our tailored approach means we are able to support young people with a wide range of learning difficulties. We accept that young people who are referred to us may have previously experienced a ‘cycle of failure’ and our aim is to have a transformational impact on their lives by them experiencing a ‘culture of success’. We support all young people to achieve successful outcomes so that they can progress to experience fulfilling and rewarding lives.

Our Benefits Include

• Exclusive access to reward and discount scheme
• Blue Light discount card
• Comprehensive induction
• Commitment to your ongoing training and career progression
• Pension scheme
• Paid for enhanced DBS
• Wellbeing support
• Cycle to work scheme and more!
  
  

Main Responsibilities

• Providing administration support to the school under the supervision of the Senior Administrator.
• Experience of administrating Education Health Care Plan (EHCP)
• Student attendance: entering Student registration data and calling parents/carers when students are absent and ensuring information is passed to SLT.
• Colleague attendance: monitoring the absence line and recording notifications of staff absence.
• Morning/Afternoon Briefings: minuting the Morning and Afternoon Briefings and distributing to all staff.
• Front of house duties: answering phone calls, picking up voicemails and passing messages to the relevant people; monitoring various inboxes; monitoring the reception doors as required, ensuring pupils are accompanied before leaving the school.
• Visitors: greeting visitors, ensuring sign in protocols are followed including checking and recording ID, issuing Visitor badges and making sure they are returned and ensuring visitors and contractors are escorted around the school.
• Parent Enquiries: receiving calls from prospective parents and circulating to the referrals coordinator.
• Pupil transport: maintaining the database and contact details for Local Authority pupil transport.
• School vehicles: monitoring the vehicle booking system and liaising with the Support Services Manager on vehicle maintenance issues.
• Supporting teaching staff and SLT in contacting parents/carers throughout the school day as needed.
• Purchase Orders: monitoring and ordering stationery in accordance with the school budget, in conjunction with the Senior Administrator, and ordering educational supplies for all departments.
• Petty cash: administering petty cash requests and processing receipts, in conjunction with the Senior Administrator.
• School supplies: monitoring and maintaining classroom and stationery resources and re-ordering as necessary.
• Meetings: support with minuting student review meetings and other parent/school meetings as required by SLT, in conjunction with the Senior Administrator.
• Attend training as required and engaging in cross-training of other administration tasks in order to cover in the event of staff absences or excessive workload.
• Formatting and updating school policies and procedures.
• Undertaking such tasks as may be reasonable required by the Senior Leadership Team. Working as a team to ensure tasks such as answering phone calls, responding to staff requests, reception lunch cover and distributing messages are completed.
• Maintaining a clean, tidy and organised front desk and reception area.
• To contribute to the successful running of the school in whatever way the Headteacher or Senior Administrator requests.
  
  

As part of Aspris Children’s Services, we are immensely proud of the career pathway and training we can offer you. We ask that you can demonstrate the values needed for a role, transferable skills and life experience and in return we will give you all the training and support you need to progress.

Role

The successful candidate will be able to adapt to company systems and have a good level of English and Maths to fulfil the role. If you can multitask and enjoy being part of a busy environment and have the following characteristics:

Communication Communicating with our young people is vital to understand their needs. Positive working relationships, teamwork and communication play a key part in ensuring important information is relayed to other staff.

Organisation You will need to be confident and organised in general office duties, minute taking and handling student records.

Attentive No two tasks are the same, so being attentive to greet all visitors, answering telephone calls, booking in appointments, as well as scheduling reviews with other professions.

Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.

If you want to progress your career working in Education, Aspris Children’s Services will help you get there.

Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.

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